Finance Assistant : To Support British Council Finance Operations In Lebanon

Context and environment: (e.g. dept description, region description, organogram) The Finance Team comprises of one Finance Manager & two Finance Assistants who hold overall finance related tasks and co-ordinate necessary action with the Hub team and finance colleagues within MENA region    Accountabilities, responsibilities and main duties: (including people management and finance) Assist in the delivery of finance and accounting services to the British Council operation in Lebanon Procurement process standards are met: Check invoices received by local staff against POs Scan Arabic/English/French language invoices to a common drive. File local  invoices Enter & post vendor's credit notes to the system Resolve issue with Goods Receipt or Purchase Orders.   Vendor management standards are met: Carry out vendor reconciliations for significant vendors (in terms of value) Review open purchase order report generated from SAP and look for Purchase Orders older than 6 months. Verify the validity of such old Purchase Orders. Close unused and completed Purchase Orders Follow up on mid-month report ( late purchase orders, late payments, and open purchase orders) Resolve differences/clear items pending in GR/IR control account based on the report sent by the HUB Send requests to Hub for payment block/ and down payment.   Travel and expenses standards are met: Receive travel claims with receipts into "yellow envelope” from staff, noting trip number on outside of envelope and file. Provide yellow envelope to the Finance Manager and the HUB as requested from travel audit.   Cash and cheque handling processes are met: Provide details of manual cheques issued to the HUB for updating into SAP, and update sheet of control Follow-up with procurement or operations for information relating to payment issues Review, check and post staff and customer refunds. Manage petty cash and prepare replenishment for Finance Manager’s Approval. Prepare cheques and transfer letters for payment, contact vendors for payment collection, and update sheet of control.   Electronic payment standards are met : Provide approved copies of Purchase Orders with details of down payments to be entered (where relevant) during invoice receipting to the hub   Framework Purchase Orders Manage and conduct all administrative processes for all framework PO’s which includes (follow-up with supplier, arrange WBS’s with the relative department, and post on SAP in accordance with financial procedures)   General Accounting: Park Standard Journals Post Standard Journals Assist in Reconciliations and undertake housekeeping on GL accounts on a monthly basis Deal with customer enquiries Answer customers’ enquiries, ensuring customer satisfaction, within 4 working days.