Regional Project Co-Ordinator

Accountabilities, responsibilities and main duties:                                           To provide administrative and technical support for the Lebanon delivery of regional programmes, projects and regional meetings, across all programme areas.  The responsibilities can include, but are not limited to, the following: Responsible for pre-event administration – programme/project activitites, internal workshops/regional meetings.. Monitoring and booking venues.  Comply with Health & Safety measures of the event. Drafting invitation lists and welcome letters. Updating joining instructions, risk assessment form and any forms used for international guests/partners. Communicating project deliverable logistics to internal and external partners and stakeholders. Organising transport and hospitality arrangements for consultants, visitors and British Council staff. Attending and reporting on projects events as required. Performing tasks with efficiency and speed delivered on time and up to British Council standards, as well as fulfilling satisfaction of internal and external stakeholders. Ensuring Equality, Diversity and Inclusion policies are present in all project aspects from conceptualisation to delivery in agreement with Regional Project Managers. Responsible for post event administration i.e. evaluation forms (related to reporting projects events above) and input timely and complete Scorecard returns in line with corporate guidelines and regional dates and communicating issues and needs as they arise.   To assume the Operational Support role on SAP. Closely liaising with the finance team regarding vendors and payments to ensure accurate process is taken forward.  Follow up and respecting deadlines in payments to vendors and suppliers Issuing payments as agreed with Regional Project Managers/country leads in compliance with British Council financial standards.   To manage small scale project activities delegated by Regional Programme/Project Managers. Closely liaising with regional colleagues, regarding the project brief and Lebanon deliverables. Reporting on key milestones and where risks are emerging in the projects. Finalising and delivering all arrangements within an agreed time frame. Collecting and analysing Scorecard data where appropriate. Managing in-country regional activity/small scale project budget and reporting actual and anticipated expenditure to Regional Project Managers. Supporting the delivery and coordination work of the agreed British Council Lebanon/regional media and marketing plan strategy by implementing agreed tasks.