Finance Assistant

The incumbent is responsible for assisting in day to day work of Finance Department and will be responsible for ensuring that vouchers are completed, properly supported and filed in the Country Office. S/he is also responsible for the cash and for the payments preparation, to support the finance team on the process of accounting operations, and other financial ad-hoc needs. This includes all filing works, retrieving documents, handling signed checks, recording documents received in finance, marking paid stamp in all paid vouchers, perform banking tasks as and when required.  Competencies: Accurate and at ease with numbers High concentration abilities Attentive to details Common sense Demonstrated attention to details, ability to follow procedures and meet deadlines Good listener and fast learner Problem solving and mediation Verbal communication Detailed Responsibilities & Tasks:   Responsibility #1: Banking, Cash Responsible for SAGA data entry for cash, banks and adjustment Handle all cash deposits, withdrawals, foreign exchange and related banking business for the mission. Ensures that money is paid to CARE and deposited promptly. Ensure that receipts memos raised are fully supported by a receipt, deposit slip, credit advice and details as to what the payment details. Liaises with CARE's banking institutions and ensures that all bank statements are availed to CARE by the 5th business day of the following month. Book all debits indicated on the bank statements and follow up with the banks on unexplained debits/credits. Ensure signatories sign bank cards whenever there are changes and submit the same to the banks leaving copies for finance files. Prepare the checks and process the payment to the supplier and cash payments for small purchases Follow-up the advances made to CARE Lebanon staff according to the internal guidelines and keep the advance books and cash journal Prepare the cash and bank reconciliations on a monthly basis Maintain bank accounts ledgers on a running balance and prepare cash position summaries each time a check is written so that the running balance is known. Also balance off all ledgers during month and end closing and agree them to SAGA cash book report   Responsibility #2: Cash and Bank payment and maintenance  of ledgers Prepare checks and bank transfers requests and ensure all the supporting documentation is attached and that the FC/PID is correct. Check the completeness and accuracy of the supporting documentation provided by logistics or HR before preparing the payment Ensure that all the checks and bank transfers are adequately signed. Ensure that all check collected or delivered are signed for and acknowledgement receipts are provided to CARE International in Lebanon. Monitor and review partner financial reports, checking for accuracy and completeness Ensure that all invoices are stamped “PAID” as soon as the check payment has been authorized and dispatched. Attach credit advises, debit advices and vendor receipts to all disbursement memos and receipt memos raised within the month to form part of the supporting documents. Ensure that all bank charges interest are booked in the month that they are reflected in the statement. Verify cash balances on a daily basis and report any discrepancies to the Finance Officer Support with internal and external audits. Responsibility #3: Documentation and filing:   Submit the coding slips together with checks and other supporting documents to the signing authorities. Collect the documents and checks once they are signed by signing authorities Record all the signed checks on the register and keep them in a secured drawer with lock system until deliver to vendors. Scan and copy related financial files File all the GL coding slip as per the SAGA numbers and currency File wire transfer requests serially File donor grants and contracts related documents Affix paid stamping in all the vouchers and invoices which are paid. Responsibility #4: Maintain Petty Cash fund: Disburse money from petty cash for all small purchases Arrange replenishment of petty cash as and when required. Maintain proper records of Petty Cash disbursements Perform other duties as assigned   CARE encourages all qualified candidates regardless of sex, nationality, ethnicity, disability or religious believes to apply for the position