Finance Officer – Budgeting and Financial Reporting

Unit:

Grants and Finance

Work Location:

Beirut and Tripoli

Supervisor:

Grants and Finance Manager

Job Summary:

Under the leadership of Finance and Grants manager, the function of the position is to ensure the effective and efficient financial and programmatic management of existing grants and potential portfolio at Country Office (CO).

Working Conditions:

This position will be in Beirut Working areas include but are not limited to Beirut & North Lebanon

Salary:

As per CARE internal experience

Detailed Responsibilities & Tasks

Responsibility #1: Budgeting and Internal Reporting

• The Budget & Reporting Officer will assist the Finance and Grants Manager for new budget preparations.
• Under the guidance of the Finance and Grants Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the CARE INTERNATIONAL and donor budget formats.
• Assist in the preparation of Staff PAR Guide monthly.
• Assist in the preparation of cost allocation table monthly.
• Assist preparing HQ monthly reports
• Any other task related to proposal budgeting.

Responsibility #2: Grant Management & Financial Reporting

• Prepare the monthly Budget Follow up tool (BFU) reports and submit to Finance and Grants Manager for sign off.
• Assist in reviewing the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Participate in the monthly Grant review meetings. And assist the grants manager in presenting the spending status and follow up on action points from previous meeting.
• Attend and provide support in all grant opening, review and closing meetings.
• Provide support and feedback to Operations and Program managers for all questions regarding the BFUs.
• In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records
• Coordinate with Accounting for the preparing of new budget line coding for each.
• Assist in preparing Donor Financial reports for all grants for review by the Grants and Finance Manager. Make sure the reports comply to donor reporting formats and timely submitted as per contractual requirements.
• Provide update on grant spending status to Grants and Finance manager.
• Assist in reviewing PRs and advise charge codes.
• Support and assist in month-end closure tasks including salary & benefits allocation (local & international payrolls), shared program cost allocation, pre-paid expenses allocation, HQ expenses and others

Responsibility #3: Compliance and External Auditing

• Work with Accounting on the preparation of supporting documents for donor and auditors.
• Assist in scanning the supporting documents in a timely manner for archiving, donor, and verification visits.
• Preform field internal audit visits for both CARE and it is local partners under the guidance and supp
• Assist in Fraud investigations when needed.
• Review compliance issues in all field offices and partner offices.
• Key Working Relationships:
• This position reports to: Grants and Finance Manager: Internally, The Finance officer will have direct relationships with, finance staff, Grants Department, Program and support unit staff. Externally, this position will have direct contact with Local donors under the guidance of Finance and Grants Manager. For above mentioned; high communication skills are a requirement for this position.

Experience : Two years in relevant position

Education : Finance/accounting Bachelor degree

Languages : Fluent in English and Arabic , French is a plus.