Log Procurement Assistant

1.       Management and Implementation  Identify requirements and establish and maintain all      logistical infrastructures for administration and operations. Identify and analyse procurement and transport requirements      including those of collaborating agencies and host counterparts as      appropriate. Take responsibility for fleet management including develop      vehicle plans for fuel and maintenance requirements and costing. Take responsibility for movement of all goods and equipment      including coordinate with Warehouse Manager, Procurement Manager and      Distribution staff to ensure efficient and timely delivery of relief      commodities.  2. Coordination   Represent CARE in logistics coordination meeting and ensure      coordination with partners, local authorities, UN/INGOs. Ensure CARE participation and involvement in Logistics cluster      activities and coordination when there is a cluster activation.  3. Procurement Perform efficient,      transparent and timely procurement of goods and equipment for CARE      programmes Coordinate the      delivery of items to the requester. Maintain a      database of local suppliers. analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience; plans, organizes and leads the bid solicitation process including drafting and issuing needed documents, developing bid evaluation criteria and guiding clients on processes involved; chairs bid evaluation committees, ensures the integrity of the competitive process, facilitates bidder debriefings, and exercises appropriate judgment and tact while ensuring to protect confidential information; analyses, negotiates and prepares contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the CARE; monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records provides advice and guidance to clients on shipping methods and services, risks, and costs for domestic and international shipments, analyses logistical requirements and decides on appropriate methods and services to use, based on standard practice, and plans, executes and monitors shipments; provides required written authorizations, and prepares/issues instructions and  import/export documentation to suppliers, freight forwarders, and/or carriers, to ensure timely and safe arrival of goods, and compliance with domestic and international shipping regulations, Customs regulations etc.,  and  takes necessary action to resolve problems/disputes; Responsible for      the procurement of goods and services ensuring full compliance with CARE’s      procurement procedures.