Logistic & Procurement Assistant

The Logistic Assistant will be responsible of the Beirut office logistics and small procurements, he/she will ensure that they are fully compliant with donors’ requirements. He/she will be regularly liaising with program teams and Bases to assess their needs and support them in a qualitative and cost effective way.  The logistic assistant is also responsible for the asset follow-up. Procurement •     Ensure all procurements conducted in the area of responsibility is conduced according to CARE International in Lebanon Procurement Policy, relevant donor rules and regulations •       Ensure auditable documentation is kept for all procurements and systematic filing and documentation is in place •       Ensure necessary authorization limits are always obtained •       Ensure all items are procured in a timely, efficient and accountable manner, and secure best value and service benefit deals for CARE International in Lebanon •       Purchase all office supplies and stationeries in coordination with the Office Assistant •       Update and maintain procurement tracking system and vendor data base including market prices   Assets management •     Ensure all assets are labeled accordingly and managed according to all relevant donor rules and regulations •       Update and maintain fixed asset register and inventory items and submit monthly updates to Finance and Administration manager •       Ensure proper control for the maintenance of installations and equipment at all times •       Manage inventory of project assets and other goods and conduct regular physical spot checks of assets   Communications, security and IT Oversee and facilitate the maintenance and repair of CARE International in Lebanon office equipment Ensure IT equipments are functioning properly   Competencies Strong networking skills Independent and transparent Strong negotiation skills Demonstrate fairness and      impartiality Diplomacy Problem solving and mediation Verbal communication Ability to strictly adhere to reporting & communication lines within Care’s organogram Ability to strictly adhere to task deadlines and CARE processes