Partnerships and Finance assistant

1. Purpose

CARE established its presence in Lebanon in 2006 and has been responding to the Syrian Crisis since late 2012. Among CARE’s key imperatives is putting people it serves first through implementing cutting edge programming in areas it operates. CARE currently carries out activities in Beirut, Mount Lebanon, Akkar, North Lebanon, South Lebanon, and the Beqaa Valley. CARE implements both emergency and development projects contributing to livelihood, food security, protection, gender, shelter, and water, sanitation and hygiene. It targets the most vulnerable people and populations, both host communities and refugees. Over the course of 7 years, it has supported over than half a million beneficiaries.
 
In Lebanon, CARE’s program strategy for the upcoming years will focus on strengthening and expanding its emergency response and capacity to provide basic assistance services while pursuing development projects in areas of food security and livelihood support, gender and protection. CARE intends to maintain its presence in all areas of Lebanon.
 
CARE Lebanon has scaled up rapidly over the past few years and today it has about 90 staff members, with more than 15 different local/international partner organizations. 90% of the team is composed of national staff, with a symbolic number of international members.
  

2. Reporting Lines

Senior Partnerships and Finance Officer   

3. Specific Duties and Responsibilities

Responsibility #1: Partnerships Compliance 60%
- Under the supervision of Senior Partnerships and Finance Officer this position would focus on following up with partners supporting documents to ensure that partners are abiding by rules and regulations. 
- In the support of Senior Partnerships and Finance Officer, this position will support in conducting monthly visits to follow up with the financial report and supporting documents and ensure no partner has disallowed cost. 
- Support Senior Partnerships and Finance Officer in reviewing the supporting documents for partners and ensure following up on pending comments on supporting documents to assure all supporting documents are completed. 
- Assist Senior Partnerships and Finance Officer in preparing partnership agreements and screening for new partners. 
- Assist Senior Partnerships and Finance Officer in Printing and Archiving MOUs and partnership agreements.
- Support Senior Partnerships and Finance officers to Prepare and organize Partners supporting documents for Audits and spot-checks. 
- Tracking of copies of supporting documents at CO level of partners.
- Initiate the MOU process related to local partners, municipalities or other local authorities.
- Share monthly report on partner visits related to spot checks and supporting documents.
- Track partnership agreements final soft copies on shared folder.
- Ensure project managers are compliant with CARE rules and process regarding partnership payments.
- Maintaining proper and professional communication with CARE partners based on Partnership principles of Equality, Complementarity, Transparency, Results Oriented
- Assist in potential partners due diligence and organizational capacity assessment tool (OCA} for finance and accounting policies and provide Bridger checking
- Support Senior partnerships & Finance Officer in preparing and checking partners’ financial report and applying donor regulations. 
- Work closely with S.PFO on verifying and submitting Partners Financial reports on al Jira 

Responsibility #2: Finance and Compliance Support 30% 
- Assist Senior Partnership and Finance Officer in following up with MOUs, reviewing it and provide support to program team to ensure both AR/EN sections are completed as per Lebanese Law. 
- Build a MOU Tracker for different projects and grants and maintain the proper updates and reference numbers. 
- Support Senior Partnership and Finance Officer in providing the screening for all related parties on the MOUs. 
    
Responsibility #3: Grants Archiving and Documentation 10%
- Assist Grants and Finance unit in overseeing all documentation tasks in the server and one drive. 
- Following up on pending documents to ensure proper archiving. 
- Building up the units soft archiving strategy with Grants and Finance Manager 
- Review Partners transactions lists from PPS and Advise if any cost is not related to change. 

4. Qualifications / special skills or knowledge

• Experience in Finance & Compliance Field . 
• Experience in work with Local NGOs 
• Extensive knowledge in Microsoft Office (Word, Excel, PP and others)
• Extensive experience interacting with and relating to gender professionals and international stakeholders at senior level. 
• Team player with strong interpersonal skills, with the ability to build strong internal relationships and networks. 
• Motivated self-starter who enjoys working in a collaborative and international environment

b. Experience: 

At least  0-1  years of relevant experience, especially at NGOs, academic organizations, standard-setting bodies, public agencies focused on humanitarian field 

c. Academic background:

Bachelor’s degree in one or several of the following areas: Law, Business Administration, Finance, Accounting, Auditing or equivalent. 

d. Languages: English and/ or Arabic are the working language of CARE International.

Knowledge of other languages is an asset.

5. Other contract elements

Benefits: Social security/Health Insurance & Transport allowance.
The direct supervisor reserves the right to adapt this job description at any time during employment according to needs. 
Any extension of this contract is dependent on performance review and funding availability

6. PSEA and Child Safeguarding Policies

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.
CARE International in Lebanon and its employees and stakeholders abide by the CARE International Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.