Program Development Coordinator - Genric Posting

The PDM will be working, coordinating and leading all new business development opportunities, support program and other departments with grant management. This position is responsible for program reporting, proposal development process, and donor mapping.

Responsibility #1: Business & Proposal Development
• Draft, coordinate, edit, and support quality assurance of concept notes and proposals in line with
identified needs and funding opportunities, in coordination with program staff, finance staff, and
the SPDM.
• Be involved in program design workshops as requested by SPDM for new business development
opportunities with relevant program staff.
• Package grant proposals to suit the requirements of different donors, including working with the
Communications team, finance and respective CMPs focal points.
• Ensure that CARE’s values, principles and practices and commitment towards women and girls
and relevant mainstreaming activities are considered and applied by all team members to achieve
organizational outcomes.
• Facilitate collaborative working between the Finance and Programme Teams
• Develop and update a donor mapping matrix, which maps current and potential donors for CARE
International in Lebanon, their priorities, policies and anticipated calls for proposals.
• Ensure successful on-going donor relationship management and ‘ownership’ of relations with
donor and corporate representatives locally.
• Liaison and work within CARE confederation to establish strong working relationships and
relevant country donor strategies

Responsibility #2: Grants Management
• Maintain thorough knowledge of all CARE International in Lebanon grant contracts to ensure
understanding of contractual obligations and regulations. This will include reviewing contracts,
facilitating grant agreement processes and amendments, and ensuring all contractual milestones
are regularly communicated to relevant project staff.
• Ensure quality information management related to grants by overseeing the regular maintenance
of reporting calendars and updating of internal CARE documentation and Grants Unit tools.
• Coordinate review and approval of donor agreements and Care internal grants agreements.
• Take the lead on coordinating internal and external reporting with programs and finance, ensuring
high-quality, well-written and timely reports meeting donor and CARE requirements. Maintain
close collaboration with all relevant departments at country and relevant CARE members in
preparation of donor reports.
• Review narrative report quality and support PMs in report writing as requested by SPDM or DPI
or relevant PMs.
• Assist the SPDM in organizing grants opening, progress review and close-out meetings.
Preparation for grants openings meetings will include compiling all relevant project
documentation while developing summaries of project contracts and proposals.
• Ensure that the awards management system on the shared drive is effectively maintained and up
to date for all awards and sub-awards including Go/no Go.

• Identifying the systemic and structural issues that may impede grants growth and identifying and
implementing mechanisms to overcome them.

Responsibility #3: Support strengthening CARE’s partnerships
• In line with capacity building programs of the CARE Lebanon office, deliver capacity
development training for individuals and teams. This will include coaching and mentoring support
staffs ability in proposal writing or report writing
• Identify potential strategic partners and engage in strategic partnership discussions in close
collaboration with the Partnerships Manager
Responsibility #4: IV. Networking and Communications
• Represent where appropriate CARE with donors and in donor fora.
• Systematically develop excellent working relationships with donors, corporate representatives
and CMP counterparts. Particular attention should be given to building relations with strategic
donors/partners in-country and include UN agencies, the World Bank and large Foundations.

Skills & knowledge:
• Sense of diplomacy and negotiation
• Ability to operate effectively in a stressful environment
• Flexible and adaptable
• Traits/Interpersonal Skills Needed: Ability to work in teams. Ability to work with minimum
supervision. Good Time management. Good computer skills. Good Organizational &
administrative skills.
• Integrity, fairness and impartiality.
• Good communication, networking and presentation skills
• Excellent planning, management and coordination skills, with the ability to organize a demanding
workload comprised of diverse and challenging tasks and responsibilities
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure

Experience:

At least 3-5 years of relevant experience, especially at NGOs, academic organizations with a focus on
awards management. Furthermore, the incumbent must show excellent knowledge of compliance
requirements of various types of institutional donors (BPRM, ECHO, EU, USAID, DFAT, SIDA, GAC)
and private foundations. Moreover, she/he must show as well understanding of the financial aspects of
award management and understanding of operations and programming.

Academic Degree:

work experience.”
Bachelor’s degree in one or several of the following areas: business management, statistics, social
sciences or equivalent

Languages:

English and/ or Arabic are the working language of CARE International in Lebanon.

Other contract elements
• Able to work under pressure and manage variable workload
• Adapt to changing environment
• Demonstrate fairness and impartiality
• Verbal and written communication
• Team player
• Ability to solve problem/work independently
• Ability to strictly adhere to task deadlines
• Previous experience in working in Shelter and Livelihood sectors is a plus
PSEA and Save Guarding Child policy
CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and
harassment of any kind. All applicants will be considered for employment without attention to race, color,
religion, sexual orientation, gender identity, national origin, veteran or disability status.
CARE International in Lebanon and its employees and stakeholders abide by the CARE International
Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.

Knowledge of other languages is an asset.