Senior Grants Management Officer

PSEA and Save Guarding Child policy

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

CARE International in Lebanon and its employees and stakeholders abide by the CARE International Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.

CARE is a leading relief and development non-governmental organization working to end global poverty. Established in 1946, CARE is now working in over 95 countries around the world reaching more than 83 million people through our programs. With more than 11,000 employees worldwide, we have a strong local presence: 95% of our staff are nationals of the countries where our programs are implemented.

CARE International in Lebanon (CIL) is part of a regional response to the Syrian Crisis to meet the immediate and most urgent needs of those who have fled Syria and provide support to local vulnerable host populations, but now also targets vulnerable Lebanese individuals that are affected by the current multidimensional crisis. CARE’s programs are also designed to meet longer term needs. Working with partners in Protection, Food Security, Livelihoods and Economic Epportunities, WASH, Shelter, in the North, South, Beirut, Bekaa and Mount Lebanon Governorates, CARE has a special emphasis on working with women and girls as a pivotal force for social change.

Competencies:

• Sense of diplomacy and negotiation
• Knowledge of the grants management processes
• Current Knowledge of the Lebanese NGO sector.
• Knowledge of the Project Management Cycle
• Excellent communication skills and ability to engage with stakeholders
• Liaison with internal and external partners
• Development of systems and processes for grant and project management.
• Ability to operate effectively in a stressful environment
• Flexible and adaptable
• Traits/Interpersonal Skills Needed: Ability to work in teams. Ability to work with minimum supervision. Good time management. Good computer skills. Good organizational & administrative skills. 
• Integrity, fairness and impartiality.
• Excellent planning, management and coordination skills, delivering results, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Strategic thinking, Initiating action and change
• Ability to handle confidential information

JOB RESPONSIBILITY 1: GRANTS MANAGEMENT (50% of time)

• Maintain thorough knowledge of all CARE International in Lebanon grant contracts to ensure understanding of contractual obligations and regulations. This will include reviewing contracts, facilitating grant agreement processes and amendments, and ensuring all contractual milestones are regularly communicated to relevant project staff. 
• Coordinate review and approval of donor agreements and CARE internal grants agreements.
• Take the lead on internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and CARE requirements.
• Maintain close collaboration with all relevant departments at country and relevant CARE members in preparation of donor reports.
• Assist program coordinators in liaison and communication, including submission of reports, gathering and consolidation of feedback
• Ensure quality information management related to grants by overseeing the regular maintenance of reporting calendars and updating of internal CARE documentation and Grants Unit tools.
• Assist the program in organizing grants opening, progress review and close-out meetings. Preparation for grants openings meetings will include compiling all relevant project documentation while developing summaries of project contracts and proposals.
• Prepare a monthly program development analysis for all secured grants and in-pipeline opportunities ensuring actions taken are highlighted to Senior Management Team at country level and to CARE France.
• Attend program related meetings as needed.

JOB RESPONSIBILITY 2: New business development (30% of time)

• Develop and update a donor mapping matrix, which maps current and potential donors for CARE International in Lebanon, their priorities, policies and anticipated calls for proposals. As part of the process, the Grants Officer will also support the DCD-P and Country Director to build and maintained positive donor relationships.
• Identify new opportunities for funding.
• Ensure that the awards management system on the shared drive is effectively maintained and up to date for all awards and sub-awards including Go/No Go process.
• Coordinate Proposal Development processes as per SoPs including drafting proposal development plans, organize scoping meetings with partners, coordinate pre-IPIAs, submit drafts to CMPs etc.
• Collect information on last reports/needs assessments/response done by CIL and other actors to support proposal writing or decision makers and send the information in a timely manner to the relevant staff.
• Support in developing, editing and quality assurance of concept notes and proposals in line with identified needs and funding opportunities, in coordination with program staff, finance staff, and senior management.

JOB RESPONSIBILITY 3: Other responsibilities (20% of time)

• Work closely with the IM Officer and the Directors of Program to ensure accurate archiving of grants documentation (contracts, proposals, annexes, reporting, project-specific MEAL tools) and their access for all relevant staff.
• Help identify potential strategic partners and engage in strategic partnership discussions in close collaboration with the Partnership Manager, as well as support and inform the partner capacity assessment results analysis, identify the gaps and areas where partners’ skills need enhancing.

• In coordination with the MEAL Department, support the evaluation of projects and lessons learned to feed into other proposal development processes and ensure findings are institutionalized

• Other tasks required by line manager

 Experience:

At least 3 years of work experience in not-for-profit awards management.

Excellent knowledge of compliance requirements of various types of institutional donors (BPRM, ECHO, EU, UN Agencies, USAID, DFAT, SIDA, GAC) and private foundations

Understanding of the financial aspects of award management and understanding of operations and programming.

Academic background

Bachelor’s degree in one or several of the following areas: Management, Statistics, Information Management, IT, Social Sciences or equivalent.

Computer Skills:

Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)

-Knowledge of IT/data collection Software and Platforms is an asset

Languages:

English and Arabic are the working language of CARE International in Lebanon.

Knowledge of other languages is an asset.

6. Other contract elements

Benefits: Social security/Health Insurance & Transport allowance.

The direct supervisor reserves the right to adapt this job description at any time during employment according to needs.

Any extension of this contract is dependent on performance review and funding.