JOB SUMMARY
The Administrative Assistant contributes to the efficient day-to-day operations of the Organization office, and supports the work of management and other staff.
MAJOR DUTIES / RESPONSIBILITIES
Operational Activities
- Answer general phone inquiries
- Direct phone inquiries to the appropriate staff member
- Reply to general information requests with the accurate information
- Sort incoming e-mails and deliveries for distribution
- Prepare and send outgoing e-mail, and packages
- Follow-up all payments through CRM related to Lebanese and Refugees program and ensure proper settlement
- Follow up on all Centers purchase orders with procurement until delivery
- Provide the M&E officer the schedule of all the activities related to the project
- Forward incoming general e-mails to the appropriate staff member
- Provide administrative support to management and other staff (filing, scanning, CRM, writing mails, Reports, minutes of meeting, etc…)
- Help the management preparing for any event or conference etc…
- Scan and archive all the supporting documents of the Centers
- Share specific information related to our projects with partners
- Collect personal information’s and prepare contracts for newly recruited doctors
- Prepare and follow up on all bureau related decisions
Generic Duties
- Follow Caritas Lebanon operational policy and procedures
- Respect the internal policies and procedures for example: dress code, attendance, discipline, etc..
- Complete schedules, activity planners, monitor staff availability and act against any shortfalls
- Resolve any staff issues and escalate any unresolved issue to the related manager
- Perform other related duties as assigned by the supervisor
JOB KNOWLEDGE
Academic: Bachelor degree in Business Administration or any administrative diploma
Other Qualifications: Communication, writing, analytical and negotiation skills
Related Work Experience: 2 years of experience in related field
Language skills: English and Arabic
Computer Literacy: MS-Word / MS-Excel – Intermediate level
Intervention Sectors
Refugees
Location
- Lebanon
- North Lebanon
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
Kindly mention in the subject the position you are applying for. Your resume will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database.
Caritas Lebanon is committed to all Safeguarding Principles and will not tolerate any act in any shape or form of misuse regarding Child Safeguarding Policies and Sexual Exploitation Abuse or Harassment (SEA). All staff must understand that Caritas Lebanon will apply a zero-tolerance policy to SEA and any harassment of any type. Caritas Lebanon is an Equal Opportunity Employer and all applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status. Moreover, Caritas Lebanon will not share any personal data with anyone outside Caritas Lebanon whatsoever unless requested by Law. All applicants are strictly required to adhere to these standards. Therefore, the selected applicant shall be requested to provide additional information to conduct the needed background check.
In addition, Caritas Lebanon will reserve its rights not to hire any applicant who was previously reported for a SEA incident.
Requires a Cover Letter?
No
Experience Requirements
2 to 3 years
Education Degree
Bachelor Degree
Education Degree Details
Bachelor degree in Business Administration or any administrative diploma
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No