Procurement Assistant

OBJECTIVE:

The Procurement Assistant is responsible for facilitating the procurement aspects of Caritas operation.  Working closely with Program, Administration, Finance and Logistics departments.

DUTIES:

  • Collect quotations from suppliers
  • Print Purchase Requests (PRs) in coordination with Procurement Officer and ensure that PR is given to originator for appropriate signatures
  • Process all appropriately authorized supplies requests, ensuring that goods, services and works are procured to the specifications required, within the required timescales, at a manageable price point, and in line with the organization procedures
  • Coordinate with suppliers regarding delivery schedules and transportation arrangements and advise relevant staff of the same.
  • Liaise with department managers on a daily basis to keep them up to date with problematic procurements
  • Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by Caritas Procurement Policy
  • Assist the Procurement Manager with administrative and secretarial duties
  • Supervise the daily operations of the project, handle all receipts and transaction records and ensure all project expenditures have been properly recorded and filed
  • Meet with the Finance Officer to reconcile payments related to program’s activities in accordance with allocated budget
  • Collect quotations for Management/Staff conferences, travel (flight & hotel booking) and other arrangements

 

SKILLS:

Business Skills

  • Good organizational skills
  • Good negotiating and influencing skills
  • Full accountability for own tasks
  • Ability to work under pressure and minimum supervision 
  • Trustworthy, commitment and teamwork
  • Creative, honest and responsible
  • Flexible and adaptable with different circumstances
  • Excellent communication, facilitation and interpersonal skills 
  • Excellent oral and written communication skills in English

 

Computer Skills

  • Competent level skills in core IT application, particularly MS Office (Microsoft Words, Excel, PowerPoint)

 

ACADEMIC EDUCATION:

Diploma in Business Management/Administration

 

EXPERIENCE AND KNOWLEDGE:

  • 3 – 5 years of experience of relevant work experience with NGO
Intervention Sectors
Refugees
Location
  • Lebanon
  • Mount Lebanon
  • Matn
  • Sinn El Fil
Application Deadline
Organisation
Caritas Lebanon
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines

Kindly mention in the subject the position you are applying for. Your resume will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database

Caritas Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any Kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status

Requires a Cover Letter?
No
Experience Requirements
2 to 3 years
Education Degree
Bachelor Degree
Education Degree Details
Diploma in Business Management/Administration
Arabic
Fluent
English
Excellent
French
Good
Hide guidelines for wrong answers
No