Procurement Officer

OBJECTIVE

The Procurement Officer assists the Procurement Manager in overseeing the procurement aspects of Caritas Lebanon. 

He / She is responsible to procure the supplies, services, and equipment needed whilst ensuring best practices and maintaining compliant records in line with Caritas Lebanon rules and regulations.

DUTIES

• Daily coordination with Caritas Lebanon Procurement Manager
• Ensure that the procurement department supports the programs efficiently and compliantly.
• Has a full understanding of Caritas Lebanon procurement policies and procedures.
• Enforce proper use of procurement ceilings and approval procedures.
• Ensure that Caritas procurement activities are legal and moral.
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best practices.
• Assist Program and Operational personnel in regular procurement planning meetings.
• Assist the staff as needed on timely completion of purchase requests and other documentation.
• Prepare and process purchase orders for goods, services, and tenders.
• Oversee the gathering of quotations and bids from the market for the requests.
• Establish and negotiate contract terms and conditions, and maintain relationships with suppliers.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
• Conduct a comparative analysis on supplier prices, specifications, and terms for proper selection of suppliers.
• Reviews and evaluates the performance of the suppliers and contractors.
• Ensures that the required documentation of supplies and transactions are completed to Baladi Program standards.
• Ensures that the procurement filing system is in place and in accordance with the procurement filing procedures as outlined in the Procurement Manual.
• Coordinate with the Projects Managers and concerned recipients on delivery of items including completion of Goods Received Notes, storage of items, and transfer of items to field sites.
• Coordinate with the Finance Department to ensure that payments to vendors are made on time and without any unnecessary strain on the financial systems of Caritas Lebanon.
• Maintain a file on market prices for commonly-bought items.
• Establish preferred supplier agreements for commonly used items.
• Any other task assigned by the supervisor.

SKILLS 

Business Skills

• Good knowledge of procurement process
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Excellent reporting, communication, interpersonal, and negotiation skills.
• A clear understanding of procurement ethics and donor compliance is essential.
• Excellent knowledge of English and Arabic; French is a plus
• Ability to work in a team
• Efficiency under stress
• Good computer applications skills.

Computer Skills 

Microsoft Office – All applications

EXPERIENCE & KNOWLEDGE

• At least 2-3 years of experience in a relevant field is desirable.
• Have previous experience in Lebanon and previous similar responsibilities in implementing similar context projects and activities.