Senior Procurement Officer

Operational Duties:

• Daily coordination with the Procurement Manager
• Ensure that the procurement department supports the programs efficiently and compliantly 
• Enforce proper use of procurement ceilings and approval procedures.
• Ensure that procurement activities are legal and moral
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best practices.  
• Assist Program and Operational personnel in regular procurement planning meetings.
• Assist the staff as needed on timely completion of purchase requests and other documentation
• Prepare and process purchase orders for goods, services, and tenders
• Assist staff as needed in creating clear and understandable purchase requests
• Oversee the gathering of quotations and bids from the market for purchase requests as per procurement policy
• Establish and negotiate contract terms and conditions, and maintain relationships with suppliers Administer contract performance, including delivery, receipt, warranty, damages, and insurance  
• Conduct a comparative analysis on supplier prices, specifications, and terms for proper selection of suppliers
• Review and evaluates the performance of the suppliers and contractors
• Ensure that the required documentation of supplies and transactions are completed to all projects and programs standards
• Ensure that all goods and service procurement actions conform to the best practices, donor’s rules and regulations, and Lebanese laws
• Ensure that the procurement filing system is in place and in accordance with the procurement filing procedures as outlined in the Procurement Manual
• Coordinate with the Projects coordinators and concerned recipients on delivery of items including completion of Goods Received Notes, storage of items, and transfer of items to field sites
• Coordinate with the Finance Department to ensure that payments to vendors are made on time and without any unnecessary strain on the financial systems of Caritas Lebanon
• Maintain a file on market prices for commonly-bought items • Establish preferred supplier agreements for commonly used items

Generic Duties

• Follow Caritas Lebanon's operational policy and procedures
• Respect the internal policies and procedures for example: uniform, attendance, discipline, etc.
• Complete schedules, activity planners, monitor staff availability and act against any shortfalls
• Resolve any staff issues and escalate any unresolved issue to the Program Director
• Perform other related duties as assigned by the director

Skills

Business Skills

• Good knowledge of the procurement process
• Strong organizational skills; ability to interact effectively with international and national personnel
• Excellent reporting, communication, interpersonal, and negotiation skills
• A clear understanding of procurement ethics and donor compliance is essential
• Excellent knowledge of English and Arabic; French is a plus
• Ability to work in a team Efficiency under stress
• Good computer applications skills.
• Excellent negotiation skills to close the most cost-effective deals and get the best value for money.
• Strong time management skills and ability to cope with the pressure of demanding targets and tight deadlines.
• Strong interpersonal skills with the ability to work collaboratively with internal and external stakeholders.

Computer Skills

MS-Word / MS-Excel – Advanced level

Experience and Knowledge

• At least 5-7 years of experience in a relevant field is desirable.
• Have previous experience in Lebanon and previous similar responsibilities in implementing similar context projects and activities.