Executive assistant

Key duties:

1.   Communication with internal and external stakeholders for Executive Director
2.  Facilitating day-to-day operations of ED office
3. Provide assistance to ED wherever required

Basic responsibilities:

1. Organize, plan and co-ordinate the calendar and schedule for the Executive Director internally as well as externally
2. Perform functions such as preparing correspondence, receiving visitors, arranging conference calls, draft and send emails, make power point presentations, as per the Executive Director’s instructions
3.  Attend meetings, take minutes, ensure timely follow up on actions from the meetings                                                                                                                                                                                                    
4. Providing technology support to the Executive Director from time to time with assistance from IT person
5. undertaking research based on ED requests
6. Clerical tasks: typing, filing, archiving, facility management, meeting facilities, operating office equipment, reception and phone calls
7. Should participate in trainings offered by the management.
8. Available for other duties when needed.

Education: Bachelor in Business Administration or Office Management

Experience: 3 years in relevant areas

Other requirements & skills

Gender: Male or female

Age: minimum 25

Languages: Fluent in Arabic, English and French
Computer skills:  Competent in using Microsoft Office and Internet

Personal attributes

• Honest, transparent, patient and humble
• Excellent communication skills, team player, creative, multi-task oriented
• Strong sense of responsibility and  accountability
• Handles crises and emergency situations and adapts to change.

Contract: Full-time