Project Administrator

Project title: Citizenship Education Reform   The Education Sector Development Plan is a national strategy for education reform developed at the Ministry of Education and Higher Education (MEHE). This project supports all the activities of one of its ten components, Citizenship Education. Reform for Citizenship Education includes three main activities: 1) Evaluate and develop the citizenship education curricula and its learning and teaching resources; 2) Teachers and administrator to implement active citizenship program; and 3) Develop democratic school environment through parent and student councils and community service programs. Over a 30-month period, these activities will be carried out by the various governmental agencies of the MEHE. Representatives from each agency will form the Citizenship Education Steering Group (CESG).   The MEHE agencies and CESG will receive full support by the Project Team. The Project Team is led by the Institute of Education, University of London (IOE) and, in Lebanon, by its two implementing partners the Center for Lebanese Studies at Oxford University (CLS) and the Lebanese Association for Educational Studies (LAES). The Lebanon Project Team comprises two principal investigators (CLS and LAES), the Project Manager, Professional Officer and Working Group Administrator. With a team of European experts, they aim to build capacity for education reform by supporting the governmental agencies through periodic workshops, conceptual and methodological frameworks and continuous coaching and mentoring.   Roles and responsibilities As a Working Group Administrator, you will provide comprehensive and pro-active support to the Project Manager, CESG and the Lebanon Project Team. Working in close coordination with the Project Manager.   Duties will involve:  Administration and maintenance of:           - Contact databases of CESG members, Project Team and participating schools           - Communications including emails and telephone for team meetings, school visits, project team activities and school-related participants including school principals, students, teachers and parents.   Contributing to administration of publishing and distributing materials, management of information gathered during research surveys and purchasing of materials.  Providing general administrative support for:             - Filing of financial transactions and billing receipt             - Recording minutes of meetings             -  Arranging logistics of workshops including venue hire, catering, travel, accommodation and interpretation services.  Reporting on a weekly basis the activities and tasks accomplished and in progress and on any needs necessary for carrying out your responsibilities.  Communicating in Arabic and English when writing emails and making telephone calls.  Ensuring high standards of ethical practices through transparency and provisions of accurate information.  Monitoring the financial records and budgets at CLS and LAES, invoices, fees and timesheets, and expense claims; checking for accuracy and completeness prior to payment approval.   You will be based at the MEHE and responsible to the Project Manager and the Principal Investigators (CLS and LAES).   Selection criteria   Essential   Excellent record keeping skills, a high degree of accuracy in work practices and the proven ability to pay close attention to detail. Proven ability to communicate effectively with government agencies, schools and working partners. Proven ability to create databases for managing contact details, financial records and monitoring of tasks Excellent IT skills including on-line communication, Excel, Word, and databases. The ability to work effectively with other team members and make a significant contribution to the team. The ability to communicate in Arabic, English and French, orally and in written form. Desirable   Experience in working with schools and on research projects. Proven ability in translating documents across the three languages: Arabic, English and French. Experience in developing and maintaining a website.