Administritive Assistant - Beqaa

1. BACKGROUND:
The Lebanese Center for Human Rights (CLDH) is a local non-profit, non-partisan Lebanese human rights organization based in Beirut. CLDH was created in 2006 by the Franco-Lebanese Movement SOLIDA (Support for Lebanese Detained Arbitrarily), which has been active since1996 in the struggle against arbitrary detention, enforced disappearance and the impunity of those perpetrating gross human rights violations. CLDH monitors the human rights situation in Lebanon, fights enforced disappearance, impunity, arbitrary detention andracism and rehabilitates the victims of torture. CLDH regularly organizes press conferences, workshops and advocacy meetings on human rights issues in Lebanon and collects, records and documents human rights abuses in reports and press releases.
CLDH team on the ground supports initiatives aimed at determining the fate of all missing persons in Lebanon.
CLDH regularly follows up on numerous cases of arbitrary detention and torture in Lebanon in coordination with Lebanese and international organizations, and with the United Nations Working Group on Arbitrary Detention WGAD and the UN Special Rapporteur on Torture.

2. Job Profile:
The Administrative Assistant will provide administrative assistance to the Program Coordinator,
Social workers and Finance officers, to ensure that routine services and activities within the
administrative domain are properly implemented. Daily tasks includes:

2.1. The main duties and responsibilities are:

● Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
● Booking conference calls, rooms, taxis, couriers, hotels etc.
● Processing expenses sheets and invoices and responsible of the petty cash.
● Monitoring stationary levels and ordering office supplies.

● Maintaining computer and manual filing systems.
● Provide information to internal colleagues or external enquirers.
● Handling sensitive information in a confidential manner.
● Taking accurate minutes of meetings.
● Coordinating office procedures.
● Replying to emails, telephone or face to face enquiries.
● Develop and update administrative systems to make them more efficient.
● Follow-up on administrative issues.
● Managing staff appointments.
● Maintain up-to-date employee holiday records.
● Coordinating office logistics.
● Photocopying and printing out documents on behalf of other colleagues.
● Any other responsibilities/functions deemed necessary by the supervisor/or senior manager in order to meet the level of the services in the organization.

2.2.Working relationships:

The Administrative Assistant will work closely with CLDH Beqaa team members on a daily basis.

2.3. Values and Ethics:

The candidate should have a high level of integrity, accountability, and punctuality and show a high level of commitment. He/she should also demonstrate and be exemplary in portraying CLDH values and ethics as well as being a good team player.