Grants and Subcontracts Specialist

About Chemonics

Chemonics International is an international development company based in Washington, D.C. Our mission is to promote meaningful change around the world to help people live healthier, more productive, and more independent lives. Since 1975, we have worked in 150 countries around the world, and we are currently implementing 118 projects in 84 countries. Our main partner is the United States Agency for International Development (USAID), and we also work with foreign donors such as the United Kingdom’s Department for International Development (DFID) and the Global Fund. We have more than 4,000 staff in our project offices around the world, and more than 500 staff based in our headquarters in Washington, D.C.

1.  Project Background

The Lebanon Community Support Program (CSP) is a multi-year project funded by USAID to support municipalities and underserved and vulnerable communities in providing better services and enhanced economic opportunities to improve lives and reduce tensions that contribute to conflict and violence, primarily in Lebanon's North, South, and Bekaa regions.

2.  Summary of Position

This Grants and Subcontracts Specialist is responsible for implementing the solicitation, negotiation, award, administration, and close-out of all subawards issued by CSP’s various technical components, known as task orders. Subawards include grants (in-kind, fixed award amount, simplified and standard cost-reimbursable); purchase orders for commodities, services, and construction; subcontracts, including large-scale construction; and memorandums of understanding (MOU). The Grants and Subcontracts Specialist will be responsible for ensuring that all subawards issued are awarded, monitored, and closed-out in accordance with applicable regulations, vetting requirements, policies, procedures, and Chemonics internal controls.

3.  Specific Duties and Responsibilities

• Assists the Activity Fund team in compliance with Chemonics policies and procedures and consistency with the project Activity Fund and Grants Fund Manuals in coordination with technical and regional staff.
• Implements operational subcontracting, grant-making, and procurement, while ensuring compliance with Chemonics internal controls as well as USAID rules and regulations (FAR, AIDAR, CFR, ADS 303, OMB).
• Works directly with local, regional, or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.
• Issues solicitations (i.e. RFAs, RFQs, RFPs, EOIs, etc.) on behalf of CSP’s technical activities and participates in selection panels to ensure transparency and compliance at all steps.
• Drafts and prepares grant agreements, issues subcontracts, purchase orders, and MOUs inclusive of subsequent modifications, and sees through closeouts.
• Explains terms, conditions, roles, and responsibilities to local partners.
• Monitors subaward expenditures and update budget trackers.
• Reviews grantees and subcontractors’ financial reports and payment requests before preparing subsequent payment requests while working closely with the technical team to receive technical approval.
• Assists with record management by filing, scanning, and maintaining documents.
• Conducts vetting in accordance with Lebanon Mission Order.
• Maintains the inventory tracking system for items procured under grants.
• Other duties as assigned by supervisor or Deputy Chief of Party of Operations, or equivalent

6.  Minimum Qualifications

• At least 5 years of professional experience, 2 of which in a similar position.
• Experience working on community development (service delivery, livelihoods, etc.) and construction subawards preferred.
• Knowledge of USAID rules and regulations related to Grants, Subcontracts and Procurement is required.
• Fluency in oral and written English and Arabic is required.
• Organizational, prioritization, and multi-tasking skills are required

5.  Place of Assignment

The Grants and Subcontracts Specialist will be based in the project's main office in Beirut, Lebanon, and travel throughout the country as needed.

6.  Reporting

The Grants and Subcontracts Specialist will report directly to the Senior Grants, Subcontracts, and Procurement Manager, or equivalent.

 Chemonics is an equal opportunity employer. All applicants that can legally work in Lebanon will be considered for employment based on their qualifications without discrimination.