Secretary/admin Clerk

Main areas of responsibility (in coordination with CISP Project Coordinator): Office management (e.g. correspondence filing, phone answering, goods purchasing, utilities payment, etc…). Support in administration for CISP Administrators (e.g. weekly financial planning, expenses management, etc...). Support in translation for CISP Project Coordinator and any other staff, written and spoken. Assisting CISP Project Coordinator and any other staff in the implementation, management and co-ordination of the Project activities. Contact to and co-operation with relevant local authorities.  Specific duties: The Admin Assistant/ Secretary shouldcollaborate with CISP staff in the implementation of the WASH projects in terms of: Office daily activities management: goods purchasing, utilities payment, collection of administrative documents, staff attendance sheets, car log books, recharge cards log books, scanning of documents, inventory, phone answering; Daily accountancy and follow-up and execution of the scheduled payments; Petty cash request and management; Translation of documents from Arabic to English and vice versa; Daily updating to the Project Coordinator on decisions made/to be made; Assisting in the administrative works related to tendering procedures; Assisting the projects finance managers in drafting projects cost estimation, and in analysing projects cost progression; Periodical visits to CISP main office in Beirut. Any other duties assigned by the CISP line managers.