Accountant And Finance Assistant

Provide accounting support by entering accounting transactions, preparing payments, financial statements, taxes, bank reconciliations, and dealing with the Ministry of Finance and National Social Security Fund; Validate the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance; Monitor account payables/receivables and provide monthly feedback; Review and provide input for all kind of contracts to the accounting system, initiate and fulfill payments, and assume responsibility for creditors and debtors Do a daily cash inventory; Handle petty cash payments and reporting; Ensure that the cash handling procedures is implemented and respected. Ensure that all financial procedures, including cash management, procurement, advance settlement, salary distribution, etc. are compliant with CSI and donors’ procedures; Secure compliance with Financial Rules & Regulations, General Terms & Conditions, and Auditor's recommendations/observations in all financial matters; Assist in preparation of bank reconciliation, monitoring currency gain/loss for each month-end closing, in order to keep track of the balances; Assist in preparation of monthly and yearly expenditure reports and forecasts Contribute to the preparation and draft of new budgets in collaboration with the different portfolio managers Assist in the preparation of monthly and annual financial reports; Assist with end year audit and end project Audit Complete bank transfer and withdrawal forms; Liaise with CSI general coordinator for signature on bank forms and donors’ contracts Review payment requests and process payments; Liaise with payees and suppliers and collect supporting documents; Validate spending commitments; Assist in the preparation of month-end closing (budget codes, invoices, validation...); Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals Supports the Finance/Budget Officer in extracting information and generating expenditure reports; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance Officer. Prepares pre-commitments, commitments, purchase orders, requisitions and assists staff in the preparation of travel requests and specifying needed supporting documents. Researches/compiles data and other information required by the Finance Officer in the review and analysis of relevant proposals. Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. Proper filing of donors’ contracts, financial reports, invoices, receipts, quotations , supporting documents and any other relevant documentation; Prepare photocopies of vouchers and other supporting documents as required. Engage in meetings with Office Staff to assist in planning activities and taking minutes Serve as point of contact on the overall payment requests Make recommendations for update of financial policy & procedures; Other duties as assigned by the Finance department SUPERVISORY RESPONSIBILITY:  None REPORTS DIRECTLY TO: Finance Officer WORKS DIRECTLY WITH: Finance Officer KNOWLEDGE AND EXPERIENCE:  3 or more years of accounting and financial reporting experience is required. A university degree in finance, accounting, business administration or a related business field is required. BT in accounting with minimum five years of accounting might be considered Prior experience with computerized accounting/finance software.  Strong computer skills in MS Office programs, particularly Excel. Two years of experience in finance Department of a non-government organization is an asset. Attention to detail, strong analytical skills, Good oral and written English skills