Expeditor

Job Summary

To safely drive and ensure proper maintenance of Concern vehicles as per Concern Transport regulations.  This includes ensuring vehicle is only used for official /approved trips; maintaining vehicle log books; ensuring regular vehicle servicing is carried out; liaising with relevant vehicle hire company; reporting of any fault or accident involving the vehicle to the transport supervisor ; supervising any vehicle repairs; keeping vehicle clean and tidy;  ensuring all passengers and cargo are carried safely. Carrying out administrative assignments like collection/payment of bills/quotations, managing receipts, storage, safe-keeping and delivery of goods, tools and equipment used by Concern Worldwide. Carrying general maintenance work for the office.

Duties and Responsibilities

1. To assist the admin team in apartments maintenance;
2. To be responsible on the maintenance work in the office;
3. To work closely with Concern Security Focal Point in Road access;
4. To safely drive Concern’s rented vehicles for official /approved trips following official procedures.
5. To drive Concern rented vehicle according to Lebanese traffic laws and regulations
6. To report any technical fault in the vehicle, supervise the repairs/maintenance work as required.
7. Immediately report any accident or security incident/risk to supervisor, vehicle rental company and the insurance company.
8. To be responsible for the security of the vehicle on duty and to ensure no unauthorized person drives official vehicles.
9. To adhere to the standards of conduct outlined in the Concern Code of Conduct and its associated policies.
10. Perform routine and timely check of vehicle roadworthiness as per following checklist, unless these are carried out by hire company

Administrative responsibilities

1. Receive/collect/deliver requests for quotes as and when requested by the Logistics department in Halba.
2. Deliver/collect paper work to NGO’s, Government Offices, UN and private setups as and when instructed.
3. Collect/drop visitors to and from the airport and provide necessary guidance and support.
4. Make petty cash payments for the Beirut office such as cable TV, internet, electricity etc and make a claim against the payments.
5. Be able to do basic repair and maintenance of the Beirut office and if necessary arrange a technician to do the same.
6. Arrange water / gas for the Beirut Office as and when required.
7. Immediately notify/update manager in case of sensitive security situations.
8. To do data entry of log books on the computers

Skills, Qualifications, Experience and Attitude Required

1. The expeditor  must be based in Akkar.
2. Previous experience working in office administration
3. Has knowledge using computer   (Word and excel)
4. Has good experience working as a handyman
5. A Valid Public Driving License and clean driving record
6. At least three  years driving experience including experience of driving 2x4 and 4x4 vehicles in difficult terrain
7. A clean police record
8. Familiarity with defensive driving techniques
9. Familiarity with northern Lebanon and Beirut
10. Fluency in Arabic and in English (spoken and written)
11. Willing to work in the field as per organizational need including overnight stays from home base and willing to work on weekends if required
12. Commitment to humanitarian principles and values
13. Commitment to Concern equal opportunity and gender practices

Concern Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of Programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behavior expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Counter Terrorism Policy

‘Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

‘Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists.’