Finance Assistant

Who we are Concern Worldwide is a non-governmental international humanitarian organisation, and was founded in 1968. Concern Worldwide currently operates in a number of countries across the globe, with its Head Office in Dublin. We work with the poor and vulnerable in the world’s poorest countries to help them bring about long-lasting change in their lives and realise their fundamental human rights; to food, to health, to education, and ultimately to a life of dignity. Together with local and international partners, and with the beneficiaries themselves, we respond to emergencies and undertake long term development work.  We work across the world to promote a better understanding of extreme poverty, and we campaign for local and global action that will help reduce this. Job Summary :  The function of the Cashier is to carry out the day-to-date financial transactions for the Halba office.  This position has a primary responsibility for managing and processing the cash for the office, which also involves maintaining a cash book on a monthly basis. He/She also handles disbursement of all payment requests by entering all transactions in a spreadsheet, correctly and in a timely manner.  The incumbent will be responsible for administering and monitoring all floats and is expected to be responsible for preparing bank reconciliations. The Cashier profile includes: strong accounting and finance knowledge, analytical skills, attention to detail, ability to work effectively under time pressure, team player, and proactive individual with ability to offer structured guidance, ability to ensure that the right priorities are identified and proficiency in Excel and financial software packages. The position holder will adhere to the standards of conduct outlined in the Concern Code of Conduct and Programme Participant Protection Policy. Responsibilities and Tasks:  Job Responsibility #1 Finance and Accounting Ensure that all payment requests are fully processed on a timely basis Ensure that all cashbooks are reconciled. Ensuring that all cash book data is in a format to enable posting to the accounting software Ensure that the cashbox is stored securely during work and after work hours Job Responsibility #2 Cash receipt and disbursement Issue cash in line with Concern policies and procedures Record all transactions on an Excel cashbook on a daily basis Ensure that the cash is available in the various denominations Review the cash receipts and bank deposit slips for booking Cash in the system Attach all relevant supporting documents with the adjusting voucher Prepare for Daily cash counts for cashbox & weekly cash count for the safe  at weekend and month-end, reconcile cash balances to cash on hand sheets and cashbook balances – ensure all codes are fully and correctly input  Ensure compliance with cash maximum and minimum levels set by Head Office Carry out ‘mobile cashbox’ payment for training per diems/allowances at project sites from time to time Ensure that the cashbox is stored securely during and after work hours Job Responsibility #3 Bank reconciliation and online payments Receive/print bank statements for all bank account and prepare monthly bank reconciliation and cash recap every month. Review and clear reconciling items as much as possible Input payments to online banking for review and authorisation by senior staff members Job Responsibility #4 General        Ensure proper filing of paperwork for all financial transactions processed locally Make photocopies of cash/bank transactions prior to sending originals to H/O. Job Responsibility #5 Perform other duties as assigned by Country Financial Controller, Finance Manager, Country Director. Qualifications: Education/Training: Certificate in Accounting, Business Administration or related discipline. Experience: One years’ experience working in accounting field. Technical Skills: Good Analytical skill, Excellent interpersonal, communication and documentation skills Good time management Good at maintaining documentation Ability to multitask and work within deadlines Proficient using Microsoft applications Good knowledge of accounting practices, policies and procedures Integrity and high degree of honesty.  Competencies:  Managing yourself – Holds an awareness of own abilities and areas for development; adapts and uses abilities to work well with others and to help achieve Concern’s objectives.  Leadership – Acts to inspire others by clearly articulating and demonstrating the values and principles that underpin Concern’s work. Holds a sense of pride in Concern and loyalty to the organisation. Supports others to achieve excellent results.  Communicating and working with others – Uses the most appropriate channel to share information with others both inside and outside Concern; adapts the message to meet the communication needs of the audience.  Delivering results – Systematically develops plans towards achieving Concern’s objectives and delivers on commitments; uses appropriate techniques to help achieve agreed objectives  Planning and decision-making – Systematically develops plans towards achieving Concern’s objectives and delivers on commitments; makes clear, informed and timely decisions appropriate to role, in the interests of Concern and those we work with  Creativity and innovation – Seeks out, develops and successfully implements new ideas that further the needs of Concern and those we work with; builds on proven approaches and learns from ongoing work to improve it  Influence, advocacy and networking – Engages with others inside and outside the organisation to promote the interests of Concern and those we work with; gathers and shares a wider knowledge of issues relevant to Concern’s work  Change – Responds positively and constructively to change; manages or takes part in change processes in a way that is appropriate to role in the organisation