Finance Officer

CONCERN WORLDWIDE IN LEBANON JOB DESCRIPTION FINANCE OFFICER          Job Identification Job Title:                              Finance Officer Location:                              North, Lebanon Reporting Line:                 Finance Manager Staff Reporting:                                Nil Job Status:                          Temporary – 6 months Job Grade:                          Grade 6 Prepared by:                      Emergency Coordinator Date Prepared:                 28 June 2013 Approved by:                    Country Director   Job Summary The Finance Officer will be responsible for day to day processing of transactions and sound management of Concern’s funds according to policies and procedures.  The Finance Officer will be primarily responsible for making, coding and recording authorised payments, maintaining cashbook, issuing and clearing floats and reimbursements, assist in preparing payroll, undertaking bank reconciliations, preparing journal entries, and always ensuring supporting documentation is adequate.       Duties and Responsibilities Manage cash and Bank books ensuring all entries are accurate and fully supported by proper documentation Make timely payments as per authorised payment requests. Ensure presence and accuracy of all required supporting documentation and relevant authorisations before processing payment requests. Check with authorising officers, should payment requests not be complete or correct. Code or check the coding for all payments to ensure it is being charged to the right cost centre/project Reconcile cash and bank books Support budget holders to prepare and track their budgets as required Undertake regular cash counts of monies held with Finance Manager and report any anomalies Undertake bank and cash reconciliations on monthly/weekly basis and submit to Finance Manager Track and record income and cash transfers with bank In consultation with HR, prepare payroll payments (with supporting documents) for approval each month. This will include maintaining a payroll system for national employees Review and make timely  payment of any applicable taxes in line with government / internal deadlines. Assist in the tracking of donor income payments Prepare regular monthly payments eg., rent in line with contracts Support the preparation of donor finance reports Support the Finance Manager to prepare budgets and finance reports as required Adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct. Adhere to a strict code of confidentiality in performance of duties. Develop, implement and maintain appropriate filing system for paperwork related to all financial transactions processed locally. Support Concern’s work in Lebanon by undertaking other tasks as appropriate and  as directed by line manager.      Skills, Qualifications, Experience and Attitude Required  Degree level qualification in financial      field from recognised institute Minimum of three years experience in bookkeeping      or similar role. Good communication skills in English and Arabic Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages High integrity and demonstrated ability to      follow standards Ability to work to deadlines Meticulous and attention to detail Commitment to      ensuring the protection of refugees. Strong sense      of security management and willingness to follow security guidelines and      regulations Commitment to humanitarian principles and values Commitment to Concern equal opportunity and gender practices       CONCERN STAFF CODE OF CONDUCT AND PROGRAMME PARTICIPANT PROTECTION POLICY Concern Worldwide has a staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern Staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected from them. In this context staff has the responsibility to the organization to strive for, and maintain, the highest standard in day to day conduct in their work place in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract employment. Any breach of Concern Staff Code of Conduct or the Programme participant Protection Policy by employees of Concern Worldwide during the course of their employment will result in disciplinary action up to, and including dismissal.   Counter Terrorism Policy   ‘Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).    ‘Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.   By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists.’