Finance Officer

Job Summary

The Finance Officer will be responsible for day to day processing of transactions and sound management of Concern’s funds according to policies and procedures.  The Finance Officer will be primarily responsible for making, coding and recording authorised payments, maintaining cashbook, issuing and clearing floats and reimbursements, assist in preparing payroll, undertaking bank reconciliations, preparing journal entries, and always ensuring supporting documentation is adequate.    

Duties and Responsibilities

1. Manage cash and Bank books ensuring all entries are accurate and fully supported by proper documentation
2. Make timely payments as per authorised payment requests.
3. Ensure presence and accuracy of all required supporting documentation and relevant authorisations before processing payment requests.
4. Check with authorising officers, should payment requests not be complete or correct.
5. Code or check the coding for all payments to ensure it is being charged to the right cost centre/project
6. Reconcile cash and bank books
7. Prepare Cash flow based on PM needs and send the request for HQ signed by CD, reviewed by FM & CFC.
8. Undertake bank and cash reconciliations on monthly/weekly basis and submit to Finance Manager
9. Track and record income and cash transfers with bank
10. In consultation with HR, prepare payroll payments (with supporting documents) for approval each month. This will include maintaining a payroll system for national employees
11. Review and make timely payment of any applicable taxes in line with government / internal deadlines.
12. Support Cost Allocation

• Timely allocation base follow-up e.g. timesheet, km analysis.
• Gather, tabulate and enter allocations to EXCEL Spread sheet
• Prepare monthly allocation spreadsheet and submit to Finance Manager on time.
• Maintain appropriate documentation in both soft and hard files.

13. Payroll and related

• Responsible for Preparation and maintenance of staff payroll and related payroll Journal
• Collect all necessary information re staff payroll every month from HR
• Collect and check all payroll related transactions, like overtime payment as well as payroll deductions and share with HR on monthly basis in time for payroll preparation.
• Ensure accurate payroll prepared and paid to the respective staffs’ bank balances on time
• Prepare payroll related deductions like tax, NSSF, etc. and follow up the  payment ensuring that they are paid on time
• Maintain staffs’ salary and benefit related information and documents carefully in a way that the confidentiality of these documents could be ensured.

14. Month end related

• Create and upload new CoA to GP
• Prepare the monthly cessation calculation for all staff (Lebanese) and the journal needed
• Request the monthly national staff insurance bordereaux from the HR, to prepare the monthly staff insurance journal.
• Compare the fuel reconciliation against the schedule shared by the logs team.
• Prepare International Staff accounts and distribute cash on monthly basis according to request, monitoring and maintaining adequate cash flow. 
• Prepare donor management account, review Transaction List to make sure all transactions are related to the respective projects, report variances and request justification for any Significant variation.
• Monitor partners report, prepare the needed journal and review all the supporting documents against the report.
• Prepare monthly reconciliation of all partners account and submit to Finance Manager.
• File all the month end process journals accordingly.

15. Actively participate in partners’ evaluation and monitor areas identified for improvement.
16. Prepare monthly journal for expired portion of pre-paid payments.
17. Actively participate in annual inventory/stock count process.
18. Whenever necessary make field payment accompany with programme staff.
19. Adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
20. Adhere to a strict code of confidentiality in performance of duties.
21. Develop, implement and maintain appropriate filing system for paperwork related to all financial transactions processed locally.
22. Support Concern’s work in Lebanon by undertaking other tasks as appropriate and as directed by line manager.

Skills, Qualifications, Experience and Attitude Required

• Degree level qualification in financial field from recognised institute
• Minimum of three years’ experience in bookkeeping or similar role.
• Good communication skills in English and Arabic
• Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages
• High integrity and demonstrated ability to follow standards
• Ability to work to deadlines
• Meticulous and attention to detail
• Commitment to ensuring the protection of refugees.
• Strong sense of security management and willingness to follow security guidelines and regulations
• Commitment to humanitarian principles and values
• Commitment to Concern equal opportunity and gender practices