Transport Officer

The Systems Department is committed to implementing and maintaining the highest standards of efficiency and integrity in service delivery to both internal and external stakeholders. The Systems Department facilitates and manages organizations Procurement, Transport, Warehouse and Assets functions in line with formulated internal frameworks and being compliant with set donor regulations and guidelines. The overriding objective for all Concern Worldwide System’s activity is the prompt and effective provision of materials, goods and services to Concern Worldwide’s beneficiary populations in compliance with donor specifications.

The Transport Officer Officer will be responsible and accountable for Concern’s Fleet, Drivers, movement plans, car maintenance schedule and fuel system for all of Concern’s fleet in Concern’s office. He/she will execute his/her duties in accordance to Concern Worldwide Policies & Procedures and donor guidelines. He/she will effectively and efficiently support the programs activities to deliver quality programing on time in line with organizational strategy, donor requirements and within allocated budgets.

Movement planning and monitoring:

• Communicate with heads of departments on a daily/weekly basis for movement plans
• Oversee the compilation of the daily and weekly vehicle movement schedule and recording
• Update the movement plan on weekly bases
• Ensure the provision of a weekly movement schedule by close of day Thursday of each week.
• Coordinate regularly with drivers and staff to ensure plans are followed
• Ensure that resources are being utilized through properly planned movements
• Develop and Implement a car-pooling system for movements in line with program and systems needs
• Schedule emergency, on-call night and weekend movements as necessary.

Management of Concern’s fleet:

• Ensure that all vehicles have log books that are properly and regularly filled and monitored
• Ensure that drivers conduct daily and weekly vehicle checks, any faults or damages are recorded and if necessary, reported to the Logistics and Security Coordinator to ensure the vehicles are repaired or/and exchanged.
• Monitor and track fuel needs and consumption
• Coordinate with logistics and security coordinator regarding fuel cards balances and ensure they are filled on a regular basis
• Ensure car maintenance is conducted on schedule
• Assist the Logistics and Security Coordinator in the delivery of training to the drivers
• Monitor driver performance and behaviours, collect complaints and reports about the drivers and share with the Logistics and Security Coordinator to improve safety and performance.
• Ensure that all drivers are properly licensed (with at least 5-year-old permit) and all vehicles have spare tyres, first aid kits, emergency tool kit and Concern branding.
• Ensure that Concern’s Transport SOPs are adhered and applied

Reporting and Filing:

• Produce regular fuel consumption reports and monthly vehicle utilization analysis, and send to the Logistics and Security Coordinator on a monthly basis.
• Produce a monthly transport report for Concern Cars.
• Ensure a proper filing system for all the above activities.

Other:

• Actively participate in collective exercises such as preparation or updates of Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP) and other Concern initiatives. 
• Take active measures to address equality issues, particularly relating to gender, in program as well as operational activities.
• Ensure the highest stands of accountability through ensuring good communication and information sharing within and outside the organization.
• Be aware of, understand and comply with all of Concern’s policies and procedures (Code of Conduct and its associated policies, finance, logistics, HR, security management etc.).
• Contribute to ongoing security management and planning as necessary.
• Actively participate in any emergency response if called upon to do so (within the existing program area or in a new one)
• Occasionally have field support visits to offer support as may be required/directed by Logistics and Security Coordinator.
• Assist the Logistics and Security Coordinator in conducting special tasks/assignments that may not be related to Transport as and when directed.
• Conduct himself/herself both professionally and personally in such a manner that will not bring disrepute to Concern Worldwide or conduct that may jeopardize Concern’s humanitarian mission.

Undertake other related duties as may reasonably be assigned by the Logistics and Security Coordinator

Emergency Response:

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Lebanon Program is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Qualifications:

Essential:

• Minimum of two years’ relevant experience in humanitarian organisations, INGO experience preferable.
• Qualified up to degree level. Qualification in fleet management, supply chain management will be preferred
• At least 3 to 5 years’ experience of fleet management. Experience of working in an NGO/INGO environment will be preferred
• Experience in team building and supervision of staff including carrying out trainings and capacity building activities.
• Experienced driver, including 4-wheel drive and defensive driving
• Experience in managing vehicle maintenance and servicing
• Experience in people management
• Excellent interpersonal and team skills
• Excellent computer skills (DDGs, Microsoft Office)
• Fluency in written and spoken English
• Commitment to and understanding of Concern’s values and principles
• Strong commitment to ensuring the protection of refugees
• Commitment to Concern equal opportunity and gender practices
• Commitment to humanitarian principles and values
• Strong sense of security management and willingness to follow security guidelines and regulations

Desirable

• Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
• Excellent interpersonal and communication skills, facilitation skills and writing skills.

Competencies:

Essential

• Managing yourself
• Leadership
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Desirable:

• Creativity and Innovation
• Influence, Advocacy and Networking
• Change Management

Concern Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.