Administrative Assistant

Al Mawred Al Thaqafy (Culture Resource) - Lebanon Office is searching for an administrative assistant who supports the executive functions and ensures the smooth running of the office’s daily operations. Responsibilities: Take charge of travel and logistic arrangements for office events taking place in Lebanon Provide support to office visitors/ delegations and event participants from abroad Communicate with external parties as necessary in preparation for and during events Manage general office filing and documentation Manage office calendars, ensure continuous update Manage office database of contacts Keep track of and update office’s library of publications Maintain track of stock of office supplies, anticipate needed supplies, place and expedite orders, and verify receipt of supplies Track maintenance needs and supervise maintenance activities Field and divert incoming calls Receive and direct office visitors Perform any further tasks that may be required to support team efforts Main Performance Results: Contribute to a work environment that is conducive to ensuring a smooth work flow Events organized by the office are managed timely and in a manner that supports project goals   Required skills and assets: Strong computer and internet research skills Strong administrative writing skills and ability to effectively communicate with third parties Expertise in managing databases and shared drives Strong interpersonal communication skills Capable of managing time efficiently, performing well under pressure, and finding solutions timely Flexibility in adapting to changing and unexpected needs Team spirit Knowledge of the cultural scene in Lebanon and in the Arab region in general is an asset Proficiency in Arabic and English (verbal and written) is essential, proficiency in French is an asset Readiness to work overtime when needed Readiness to travel if needed Previous Experience: At least two years in a post with similar responsibilities