Logistics Coordinator

Tasks & Responsibilities

●    Take charge of travel, transportation and logistical arrangements for the organization’s programs and events taking place in Lebanon and abroad

●    Provide support to office visitors/ delegations and event participants from abroad

●    Communicate with external parties as necessary in preparation for and during events

●    Prepare the Purchasing Orders and Transfer Requests related to Admin and Logistics

●    Support the Admin & Finance Manager with HR-related matters

●    Manage general office filing and documentation

●    Manage office calendar and ensure continuous update

●    Manage office database of contacts

●    Keep track of and update office’s library of publications

●    Maintain track of stock of office supplies, anticipate needed supplies, place and expedite orders, and verify receipt of supplies

●    Track maintenance needs and supervise maintenance activities

●    Field and divert incoming calls

Education & Experience

• University or Technical degree
• At least two years’ experience in a post with similar responsibilities
• Fluency in Arabic and English (verbal and written), French is an additional asset
• Strong computer and internet research skills
• Expertise in managing databases and shared drives
• Knowledge of the cultural scene in Lebanon and in the Arab region in general is an additional asset

Personal Skills & Assets

• Integrity that ensures performing in an impartial and honest manner at all times
• Professionalism that ensures that work is carried out with dedication, conscientiously and efficiently
• Respect others, empathy, and tolerance
• Strong time-management and organizational skills, and the capability to set priorities that ensure timely and efficient implementation of the project
• Team spirit that makes working in a team efficient and rewarding 
• the ability to work with people from different cultures and backgrounds 
• Technical awareness that is in line with the modern requirements of the time
• Ability to ensure a positive work environment
• Flexibility in adapting to unexpected circumstances, and capability to find solutions for challenges 
• Willingness to travel and to work on weekends when needed