Administrative Assistant

Purpose:

The Administrative Assistant will support general office administration, meetings and logistics.

Responsibilities and Key Tasks:

• Assist with the daily office operations for a team of 50 plus employees – project administration and logistics in compliance with USAID/DAI rules and regulations.
• Assist in managing the project inventory management system (labeling, branding, data entry, etc.).
• Assist in maintaining office files according to DAI policies.
• Assist in the coordination of logistics for meetings and events.
• Answer phone calls and welcome guests to the office.
• Update and maintain office policies and procedures under the supervision of the Office Manager and others as requested.
• Schedule appointments and maintain calendars.
• Maintain contact lists.
• Other tasks as assigned.

Qualifications:

• At least 2 years of professional experience in administration.
• Bachelor’s degree or equivalent in relevant subject areas.
• Advanced Microsoft Office (Word, Excel, PowerPoint skills).

• Strong communication skills – both written and oral – in English and Arabic.
• Demonstrated analytical, and problem-solving skills.
• Demonstrated organizational skills and attention to detail.

Application link: https://fs24.formsite.com/llSOui/7z4ahaapmp/index

Application instructions:

Follow the link and select the position you are interested in applying for. Fill out the required information and upload CV. Cover letter is not required. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill positions, only shortlisted applicants will receive notifications on next steps. Positions are for Lebanese Nationals only.