Procurement Officer

Purpose:

The Procurement Officer will play a role in implementing the procurement plan guided by the TIF work plan and operational needs.  The individual will be responsible for learning and adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, procurement policies, procedures, controls, and reporting systems. The individual will proactively coordinate with all staff on planning and implementing procurement through open communications. 

Responsibilities and Key Tasks:

Planning and Implementation

• Proactively sit with technical staff to listen to work plan ideas; assist with developing timeline required for any activities needing procurement.
• Ensure compliance with USAID regulations and DAI Field Operations Manual procurement policies, procedures, and instructions during implementation.
• Generate reports of status of procurement activities, such as forecasting payments, inventory, amendments, close outs, and sector specific data (i.e. monthly and quarterly reporting).
• Coordinate with Finance and Technical team to ensure on-time deliverables, payments, and cash flow requests by monitoring payment schedules.
• Utilize Blanket Purchase Agreements, where appropriate to efficiently procure items purchased repeatedly.

Compliance

• Provide guidance and direction to project staff on planning, implementation, and compliance of procurement policies, procedures, and instructions, specifically their role in the process.
• Responsible for ensuring documentation requirements are met with various departments, i.e. technical, grants, and finance.
• Ensure all required documentation is uploaded in the procurement database, TAMIS.
• Train on and enforce policies and procedures to prevent improprieties, intentional and unintentional.
• Assist in the audit of procurement files no less than annually.

Qualifications:

• Bachelor’s degree required. Degree in business or related field preferred.
• At least 3 years of professional experience, including increasingly responsible procurement or grants experience.
• Demonstrated experience working with diverse teams in a fast-paced environment.
• Familiarity with USAID rules and regulations preferred.
• Previous experience with a grants or procurement management information system (MIS) database preferred.
• Ability to identify alternative solutions in solving complex problems.
• Strong communication skills - both written and oral – in English and Arabic.