Administration Officer - Akkar

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC is inviting local candidates to apply for the position of  Administration Officer - AKkar , to support its activities under the project "Emergency response for displaced Syrians in Lebanon". The Admin Officer supports the office in Qobayat with both ad hoc and continuous tasks, constantly coordinates with line managers and relevant colleagues, and supervises the daily work of the Admin Assistant as indicated below: General Responsibility: Organise the daily/weekly/monthly Administration plan, in coordination with the Sub Area Manager Receive/forward/file correspondence, reply to emails and letters as per instruction Supervising general administration of the office in Qobayat – Lebanon Follow up on staff leave and vacations, and report monthly about leave balances Maintain admin files as per DRC guidelines Specific Responsibilities: To proactively identify broader issues of Admin weakness/non-compliance to DRC policies and guidelines and report them to Head of Admin Ensure all Administration files are complete, correct and have the relevant signatures Keep soft and hard records of all Admin contracts (rent, services..) Follow up on staff time sheets and donor allocation Organise and oversee all special Administration of the operations as, and when the situation arises To monitor the travel-related issues accordingly with the Admin team (taxis, tickets, accommodation, visas..)linked to meetings, trainings, workshops attended or organized by DRC Lebanon in Beirut or elsewhere To assist the Admin Department in preparing the admin files by scanning, recording and filing To assist in the preparation for the admin reports Managing use of items and other equipment among staff, keep records of staff equipment handed over to them by DRC To share and coordinate the admin information with the operation, and attend any internal coordination meetings organized regularly with the rest of the staff in Lebanon To attend the meetings organized by the donors on admin if any To follow up on the related issue to DRC guesthouse in Qobayat Supervising general administration of the Office in Qobayat Other Carrying out any other duties relevant to the nature of the job as requested by the Head of Admin or the Country Director.   The Admin officer reports directly to the Finance & Admin Manager and works in close collaboration and coordination with the Admin Assistant. The Admin Officer in turn line manages the Admin Assistant Conditions: DRC offers a competitive local salary and benefits package. The position will require full presence in the North, from Monday till Friday, in addition to weekends when needed. Candidates from Akkar area are strongly encouraged to apply for the position Application: Please apply by sending your CV to vacancy@drclebanon.dk. Please use the wording "Administration Officer - Akkar" in the title of your email. Please submit your application no later than 9. May 2013