Administrative Officer

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011, and the Bekaa valley since February 2012. This assistance has come through the provision of food and non-food items, various outreach activities and rehabilitation of collective shelters. DRC is inviting local candidates to apply for the position of Admin Officer, to support its activities under the project "Emergency Response for Displaced Syrians in Lebanon". The Admin Officer supports the HEAT Training Team with both ad hoc and continuous tasks, constantly coordinates with line managers and relevant colleagues.   General Responsibility: Organise the daily/weekly/monthly Administration plan, in coordination with the HEAT Trainers Receive/forward/file correspondence, reply to emails and letters as per instruction Supervising general administration of the HEAT training (before, during and after) Maintain admin files as per DRC - DDG guidelines   Specific Responsibilities: Ensure all Administration files are complete for the HEAT training Organize and oversee all special Administration of the operations as, and when the situation arises To monitor the travel-related issues accordingly with the Admin team (taxis, tickets, accommodation, visas..)linked to the HEAT To assist the Admin Department in preparing the admin files by scanning, recording and filing To assist in the preparation for the HEAT Training (administration, logistics, reservations, etc...) Managing use of items and other equipment among staff, keep records of staff equipment handed over to them by DRC To share and coordinate the admin information with the HEAT Training staff, and attend any internal coordination meetings organized by HEAT training Staff To follow up on the related issue to DRC HEAT Training Supervising general administration of the HEAT Training Other Carrying out any other duties relevant to the nature of the job as requested by DRSA or HEAT training staff Work over week-ends