Area Logistics And Procurement Assistant

We are looking for highly qualified individual with a mind set to achieve success in a humanitarian organization working in a challenging but interesting environment. Who are we?The Danish Refugee Council has worked in Lebanon since September 2004, and the programs have followed the country’s needs and progress. The main focus of today’s efforts in Lebanon is to help the hundreds of thousands of Syrian refugees, who have fled across the border to find protection from the conflict in their homeland. DRC is simultaneously maintaining the efforts toward the vulnerable groups of Palestinian refugees in Lebanon. For further information about DRC, please refer to our website: www.drc.dk About the jobThe Area Logistics & Procurement Assistant (ALPA) is responsible to the Area Logistics & Procurement Manager (ALPM) for procurement of program supplies in their location and supporting improvements in all logistical and procurement functions including supply chain management, fleet management, assets, warehousing and communications in coordination with the Operations Officer. This requires a highly motivated and detail solution oriented individual who will be able to help resolve operational critical challenges as they arise.  Duties • Ensure that all orders are tracked from point of planning and request through to final receipt.  Send the procurement tracker to the OO and ALPM• Prepare the relevant documents for the procurement of goods and services, referring to the OO or the ALPM as needed.• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.  • Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.• Check that all assets old and new are properly recorded and tagged. Keep the asset register, asset cards and personal issue forms are up to date with information of where each asset is/who it has been issued to. • Perform the physical asset check with the ALPM, print updated asset register, sign and file. Record any damages or faulty items and arrange to have the fixed if possible/cost effective. Send updated asset register to Area Operations Manager. • Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.• Maintaining good communications with warehouse staff in other DRC locations and partner organizations.• Assist with Fleet Management tasks as needed, which may include (but is not limited to):• Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required. • Compile regular fuel consumption reports and monthly vehicle utilization analysis, and send to the ALPM on a monthly basis.   About youEssential• Experience in administrative tasks, including filing systems. • Excellent interpersonal and team skills• Excellent IT skills• Fluency in written and spoken English• Commitment to and understanding of DRC’s aims, values and principles Desirable • Experience in supply chain management including procurement, transport and distribution, warehouse and stock management• Experience with standard procurement procedures and documentation. • Experience with construction and site project management• Experience with auto mechanics or electrical installations.• Ability to speak other international languages.• Relevant qualifications or training courses. We offerAn interesting job in one of the world’s best NGOs. DRC will offer the successful applicant a 6 months contract, renewable dependent on both funding and performance. You must be willing and able to work in Bekaa.Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National staff. Basic Salary: 1204 USD CommitmentsDRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff is required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). Application processInterested? Then apply for this position by clicking on the apply button or go to www.drc.dk and find Current Vacancies. All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees. Deadline for applications is the 18th June 2015. The interviews are expected to take place the week after .Please note that due to the urgency of this position, applications will be shortlisted as received. DRC reserve the right to offer the position prior to the closing date.