Distribution Logistics Assistant - Tripoli

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011, and the Bekaa valley since February 2012. This assistance has come through the provision of food and non-food items, various outreach activities and rehabilitation of collective shelters. DRC is inviting local candidates to apply for the position of Distribution Logistics Officer - Tripoli, to support its activities under the project "Emergency Response for Displaced Syrians in Lebanon" Reporting to  Distribution Officer   Responsible for Logistics for Distribution in Akkar area General Responsibility Coordinate all the logistics of the distributions in Tripoli; Recruit and supervise the volunteers and the casual workers; Coordinate between the distribution officer and the warehouse team; Coordinate and follow up on agreements with the distribution sites owners; Follow up and handle all distribution running costs; Coordinate with other departments to ensure smooth distribution and avoid shortages of commodities; Find creative and effective solutions before and during the distributions to prevent problems and address logistics issues when they arise; Distribution Constantly liaise with the Logistic/Procurement unit to ensure timely delivery of commodities; Constantly liaise with the Warehouse team to ensure timely delivery of commodities; Ensure volunteers, casual workers and truck drivers are on time and performing as per DRC’s standards; Prepare a list of assets for the distribution equipment and materials and ensure they are preserved and list is updated; Make sure all needed equipment are ready and available before the distribution; Set up the distribution site before each distribution; Search and find adequate distribution sites when needed; Conduct regular meetings with casual workers, volunteers and truck drivers to discuss issues and address gaps;   Identify needs and report them to the distribution officer; Refer and report any problems with the kits to the relevant people; Organize the truck drivers, casual workers and volunteers schedule; Prepare the time sheets of all the truck drivers, casual workers and volunteers; Finance/Admin/HR Assess sector procurement needs, coordinate and supervise the correctness of DRC finance/admin procedures in collaboration with the Distribution Officer/Manager and Logistic/Procurement Officer; Keep soft and hard records of all procurement contracts (services, goods, works) related to his/her sector of responsibility in collaboration with the Distribution Officer, Admin and finance Officer and Sub Area Manager when needed; Prepare Order Requests for the Distribution equipment, running cost and materials; Ensure timely and supervise payments in his/her sector of responsibility; Participate in the selection, identification and recruitment and evaluate assigned non DRC contractual HR in collaboration with Distribution Officer; Ensure proper documentation of all non DRC staff (casual workers, volunteers and truck drivers) and make sure CoC is signed and documents are presented; Others Any other duties relating to the nature of the job as directed by the Distribution Officer.