HR Admin Finance Assistant (Part Time)

DRC Lebanon is currently delivering programming in protection, housing, infrastructure, basic assistance, livelihoods, and community development interventions. This myriad programming seeks to address the immediate needs of displaced populations and concurrently support vulnerable host populations. DRC has five offices spread throughout Lebanon in, Beirut, the Bekaa, Saida, Tripoli and Qobayat.

In Bekaa you will find one of the most historical places in the world such as the Baalbak temple. It is also a safe and relaxing environment but at the same time very close to Beirut.

About the job

Under the direct supervision of the Finance, Admin, and HR manager, He/she will support the support service department in various administrative tasks; filing, scanning, scheduling interviews, etc.

Your main duties and responsibilities will be:

Administration

• Keep soft records of all Admin contract, such as lease agreements rent, employment contract and employee HR files and have the relevant documents/papers filled
• Prepare order requests for all office needs (cleaning items, stationary, cartridgesm furniture, etc...), followed by payment requests
• Act as focal point for meeting rooms bookings and ensure that all relevant arrangements are done prior to meetings, workshops, etc...
• Responsible for sending the attendance record to staff on a monthly basis, in addiiton to adding staff on the attendance machine

Human Resources

• Ensuring data of newly recruited staff is properly recorded on both the staff list and HR Master file; Personnel information such as marital status, position, salary, leaves. And Follow up with HR Beirut on staff social registration, staff medical insurance, and IDs
• Coordinate staff entry and exit procedures with Logistics and safety Department; follow up on the orientation schedule for new staff.  And Track staff leaves, performance and development forms, time sheets, pay slip, and contact lists.
• Support the HR Department on all local recruitment for Bekaa and South (call candidates, organize the time of interviews, attend the interviews when needed, and call for references)

Finance

• Maintain a timely and proper organization of the accounting supporting documents and filing according to donor requirements and Maintain proper filing of all financial documents (vouchers, contracts, tender documents, etc)
• Complete cashbooks and scan related documents

About you

• To be successful in this role we expect you to have University degree in either HR, Admin, Accounting, Business, finance or related area;. Moreover, we also expect the following:

Required

• Ability to work with Microsoft programs (Excel)
• Proven ability to work under pressure and meeting deadlines
• Personal commitment, flexibility, efficiency
• Well-developed organizational and planning skills
• Self-motivation and strong team spirit
• Minimum of 1 years' relevant working experience.

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You act in line with DRC’s vision and values. 

We offer

Contract length: 4 months, part time

Level:  B1, Monthly Basic Salary USD 625

Duty Station: Bekaa

Start date: September 2018

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals. For questions regarding the vacancy please contact christele.hage@drclebanon.dk

Application process

Interested? Then apply for this position by clicking on the apply button by going to  www.drc.ngo under current vacancies.

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email to Christele Hage will not be considered.

Closing date for applications: 21st August 2018

For further information about the Danish Refugee Council, please consult our website drc.ngo.