Supply Chain Manager (Syria Team)

About the job

Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook

Duties and Responsibilities:

People Management

• Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development);

Procurement Co-ordination

• Review and assess the prcurement processes to ensure full compliance and implementation along with the DRC handbook and donors requirement;
• Final Review and approve ITB (Restricted, National and International) documentation before advertising or inviting suppliers;
• Provide support and advise in ITB management (TOC report, technical analysis and contract award);
• Provide country procurement reports to relevant managers;
• Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff;
• Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented;
• Ensure implementation of audit recommendations relating to logistics/procurement;
• Implement sustainable and robust procurement and logistics systems;
• Review and approve grant-specific procurement plans in collaboration with the Program Managers;

Fleet management

• Ensure compliance and implementation of Operations Handbook across all field offices;
• Provide monthly comprehensive country reports on fleet management (costs) to SMT & ESMT;
• Advise on any increase/improvement of fleet capacity in country;

Asset Management

• Ensure compliance and implementation of Operations Handbook;
• Provide monthly comprehensive country reports on Inventory/Assets to SMT;
• Implement any available tools to improve the inventory management;
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval;

Warehouse Management

• Ensure compliance and implementation of Operations Handbook;
• Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand);
• Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval;
• Ensure that the warehouses in the area of operations are operated in an effective and efficient manner, with timely disbursement of materials as requested and up-to-date stocks records. Ensure that dead-stock is promptly addressed with the relevant program managers;
•  IT and Maintenance Management:
• Ensure providing the required IT services required for DRC operations in compliance with the standards;
• Ensure fullfilling the DRC buildings required maintenance;
• Set the procedures and SOPs to organize the daily operations of the Unit;

DRC Dynamics ERP System

• Ensure proper application of ERP supply chain processes in theCountry;
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance;

About you

To be successful in this role we expect you to have

Required

• University Degree in Business administration or engineering or relevant education
• Minimum five years of experience in humanitarian logistics management (or equivalent) within the field of supply chain management, fleet management, asset management, and distribution support
• Minimum three years' experience with people management
• Knowledge and experience of dealing with service providers and contractors’ management
• Excellent computer skills in MS Word & Excel, as well as experience working with ERP and database systems.
• Knowledge in IT services and maintenance management.
• Experience with standard procurement procedures and documentation
• Experience working in an (I)NGO
• Full professional proficiency in both English and Arabic languages.

Desirable

• Master's degree in Logistics and/or Supply Chain Management
• Professional certification in Humanitarian /Logistics supply chain
• Experience with construction and site project management

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You act in line with DRC’s vision and values. 

We offer

Contract Length:  up to six months contract, renewable dependent on both funding and performance.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

Interested? Then apply for this position, go to

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectI…

And click on "Apply for position".

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: the 20th of November 2018. 

Need further information?

For further information about the Danish Refugee Council, please consult our website drc.ngo.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.