Finance and Administration Assistant

Danmission is seeking a Finance and Administration Assistant (FAA) who will be responsible to assist the Finance & Administration Manager in supporting the Regional Office in Lebanon in various finance and administrative tasks to ensure the smooth day-to-day operation. The FAA is moreover responsible for assisting in delivery of finance and administrative services in support of Danmission’s Regional Programme, with special emphasis on financial statements- and accounts, processing invoices and payments and supporting the finance archiving.

AREAS OF RESPONSIBILITY:

Finance:

• Verify that all vouchers and supporting documents are according to Danmission’s standards.
• Post the necessary JVs into the accounting system (NAVISION) on daily basis in addition to the documents soft copies.
• Prepare and get approval for payments.
• Manage the office petty cash and ensure its accuracy and sufficiency on daily basis. Regular bank visit for transfers and payments.
• Assist the Finance Manager in the monthly accounting closing process, ensuring accuracy and completeness of the ledger and all supporting documents.
• Assist on the yearly office audit.
• Follow up on advances and refunds with employees and contractors.
• Advise and support staff on financial and administrative policies, and documentation requirements.
• Ensure that expenditure from the main account is accounted in appropriate budget lines and on relevant projects.

Administration:

• Make sure that the timesheets are update and ensure timely submission on Navision.
• Check, monitor and register all kinds of leaves requests and report it to the supervisor and higher manager for approvals.
• Maintain timely travel arrangements and accommodation of staff and guests.
• Supervise Beirut Office cleaners and make sure they are following cleaning schedules.
• Check the quality of the office supplies. Purchase food- and nonfood items.
• Support staff in preparing meetings (make sure stationary is in place, flip charts, projector and other needs)

WHAT YOU SHOULD HAVE:

• Relevant degree and professional qualification in Administration, financial management or accounting
• At least 3 years of relevant working experience, preferably from international organizations or NGOs
• Experience in working with web-based accounting systems, preferably Navision
• Strong IT-skills (MS Office, advanced spreadsheet, Navision)
• Organized and has attention to details
• High integrity and honesty
• Analytical, critical thinker and good problem-solving skills
• Open and cooperative approach towards working with others.
• Advanced Arabic and English proficiency
• Lebanese national or authorized to work in Lebanon 

ABOUT DANMISSION:
Danmission’s work in the Middle East region (MENA) focuses on; dialogue and peacebuilding, sustainable, just and equitable stewardship and contextual theology for faith and social action. Danmission has been present in the Middle East for more than 100 years. Currently, Danmission is supporting projects in Syria, Lebanon, Iraq, Egypt and Jordan. Danmission is an independent Danish NGO connected to the Evangelical Lutheran Church in Denmark. Our overall vision is to ‘promote SUSTAINABLE EXISTENCE – for a world people can live in and PEACEFUL CO-EXISTENCE – for a world people can live in together’.  

Follow our work in MENA on www.facebook.com/DanmissionMiddleEast
 
ADDITIONAL INFORMATION:

• Shortlisted candidates will be asked to go through a test. 
• Work location: Beirut, Lebanon
• All employees are expected to carry out their duties in accordance with Danmission’s Ethical Code of Conduct and Anti-Corruption Policy.