Budget/Accounting Assistant

We offer

The post of Budget/Accounting Assistant - Initiation (Local Agent Group II) in the Delegation’s Finance, Contracts and Audit section. The team consists of 14 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Finance, Contracts and Audit Section, providing support on financial and legal aspects of cooperation programmes by notably: monitoring and controlling tendering procedures and calls for proposals, assisting in the preparation of contracts, verifying and processing financial transactions, and following up on audit files.

Following main tasks and duties are currently required: 

• Analyse, verify and process payment requests;
• Prepare and establish documents relating to financial operations (commitments, decommitments, payment and recovery orders, etc.);
• Follow up on contracts, payments and execution deadlines;
• Analyse, verify and process financial guarantees;
• Manage bank and legal entity files;
• Ensure the quality of the data encoded the relevant IT applications;
• Contribute to the preparation of financial reports and statistics (RAC, RAL, payment forecasts, annual reports, etc.);
• Ensure compliance with procedures, regulations in force and guides;
• Prepare and / or verify the calls for tenders/calls for proposals documents while ensuring compliance with procedures and consistency with financing agreements;
• Organise and act as Secretary for calls for tenders/calls for proposals evaluation committees;
• Prepare and / or verify contract awards;
• Prepare contracts for signature and verify the budget;
• Encode the data accurately and completely in the relevant IT applications;
• Identify and analyse requests for deviations (derogations, exceptions, non-compliance events, prior approvals and cases to report);
• Follow up on disputes within the framework of calls for tenders and calls for proposals;
• Advise on calls for tenders, contracts and grants to operational sections;
• Perform various administrative tasks;
• File and archive financial documents and correspondence;
• Process relevant correspondence and notes;
• Supervise and manage original contracts and payments documents;
• Follow up on reports drawn up by control bodies (DG BUDG, Court of Auditors, etc.) and participate in the preparation of responses to observations and other comments noted in audit reports, inspection reports, etc.

Minimum requirements / eligibility criteria

• Diplomas: Secondary education attested by a diploma giving access to post- secondary education.
• Experience: at least 2 years of experience in economics, finance, accounting, audit, public administration, or other;
• Fluent knowledge of English (minimum level C1);
• Good computer skills on MS Office tools, and ability to learn quickly how to use new IT tools;
• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under local law;
• Good standing as citizen/resident.

Assets / selection criteria (basis for awarding points to select the best applicant)  

• Knowledge of the European Union;
• Knowledge of French and Arabic (minimum level B1);
• Post-secondary education attested by a diploma is an asset;
• Experience in dealing with rules and procedures concerning calls for proposals, calls for tenders, contracts, and/or audit;
• Experience in working in an international environment.