Secretary

Assist in Section Management Provide assistance to the Head of Section in the service management Provide secretarial assistance to the Financial or Operational Managers Manage the information pertaining to leaves, absences and trainings records Provide logistical support in meetings/missions organisation  and follow up Ensure that the section related issues are organised and updated and can be easily retrieved Follow up with staff on deliverables and ensure their submission within deadlines as per the directives of the head of section Keep appointments Screen calls and visitors Support to Financial Managers Encoding and follow-up of bank accounts and legal entities in internal system ABAC when needed Encoding and publication of local calls for proposals and calls for tenders if needed Taking part in information sessions for call for proposals (write down questions and answers for publication) Assisting Managers in managing tenders and proposals if needed Apply common filing system to existing archive Archiving documents according to filing system Correspondence Management Edition of letters, faxes, etc. Take minutes of meetings Answer inquiries when requested Distribute and keep records of all mail that is dispatched or received by the section Replace occasionally the receptionist when needed