Secretary post: under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will be responsible for carrying out general secretarial tasks such as maintaining proper clerical processes and ensuring appropriate assistance to persons concerned, as well as coordinating with secretaries in other sections. He/She will be also in charge of processing the administrative paperwork, provide general administrative support and document management services. Among which:
- Provide secretarial assistance to the Administration section
- Replace the receptionist during her absence
- Schedule appointments and update calendar
- Assist in the security recruitment files
- Draft verbal notes
- Filing
- Draft recurring notes/e-mails/ letters.
- Take minutes of meetings
- Register in and outgoing mail of the Admin section in Ares
- Any other task assigned
Intervention Sectors
Advocacy & Awareness
Environment
Good governance and transparency
Social & Cultural Development
Location
- Lebanon
Application Deadline
Salary Range
2500 to 3000 (USD)
Contract Type
Full Time
Application Submission Guidelines
Please send your application and supporting documents to delegation-lebanon-recruitment@eeas.europa.eu clearly indicating in the subject field the position applied for" Secretary".
The package should include a cover letter, a detailed CV (EU Format available on the below URL link), scanned copies of relevant diplomas / certificates of degrees and at least 2 references.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to delegation-lebanon-recruitment@eeas.europa.eu
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.
The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
Requires a Cover Letter?
Yes
Experience Requirements
2 to 3 years
Education Degree
High School
Education Degree Details
To have a baccalaureate attested by a diploma, or a secondary education attested by a diploma.
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No