Public Tender Announcement ref. nb 83495197 - Secure Transportation Services - 12.9262.2-006.00 Aussenstelle Syrien

Interested Bidders can request the tender documents in writing via email no later than Friday October 10th, 2025, at 14:00 pm (Beirut Local Time).

“Please note that only bidders who officially request the tender documents within the stated deadline will be eligible to participate. Offers submitted by bidders who fail to comply with this requirement will not be taken into account”

The email should be addressed to LB_quotation@giz.de with the subject line:

"Confidential – Request for Tender Documents 83495197 Secure Transportation Services – 12.9262.2-006.00- Austelle Syrien"

The Tender Documents consists of the following:

• Terms of Reference (TOR)
• Annex1- Financial Offer Template to quote you price
• Annex2- Eligibility grid (to review)
• Annex3- Technical Assessment Grid (to review)
• Annex4- General Terms and Conditions (to sign)
• Annex5- Self-declaration (To be completed and signed)
• Annex6- Code of Conduct (to sign)

Clarifications:

For any inquiries regarding this tender, please submit a written email to LB_quotation@giz.de no later than Monday October 13th , at 14:00 (Beirut local time).

Your email subject line should be: "Confidential – Clarification 83495197 Secure Transportation Services – 12.9262.2-006.00- Austelle Syrien"

Any Inquiries recieved after the stated deadline will not be answered.

Submission Guidelines:

Interested bidders are required to submit their complete offers in a sealed envelope delivered by hand to the following address:

GIZ Office Beirut during office working hours 9:00-16:00 Monday-Friday

Office Address: Hazmieh, Street 801, IFP Building, 1st floor
Deadline for submission: Monday October 20th , 2025, at 14:00 pm Beirut Local Time

The outer sealed envelope must be clearly marked as “Confidential” and must only include the Tender Number: 83495197 and the Project Number: 12.9262.2-006.00.

No other markings or company identification should appear on the envelope.

Structure of the Submission:

The outer sealed envelope must contain two separate sealed envelopes:

1. Envelope 1: Technical Offer

To be labled as: “Confidential – Technical Offer – Tender Number: 83495197– Project Number: 12.9262.2-006.00 – SYP”

The Technical Offer must include the following documents-Mandatory/Minimum Requirements for Bid to be Accepted:

1. Official Registration Documents (including commercial circular, MoF registration, and board members' details).
2. Company portfolio
3. Technical Concept highlighted all requirement clearly.
4. Personnel Concept: Resume for each driver, with the requested certificates including background checks and security vetting for all drivers and security personnel
5. Armored Vehicle specifications.
6. Copy of the company’s annual turnover for the past three (3) years.
7. Provide at least two reference projects showcasing prior experience working with foreign organizations and foreign employees in Syria. With a minimum project value is 30,000.00 USD.
8. Proof of operation capacity in Syria
9. Demonstrate the possession of redundant communication systems beyond GSM
10. Submit documentation proving ownership or access to a minimum of three operational vehicles
11. ICoCA certificate, and ISO certificates
12. Proof of annual turnover exceeding 1,500,000.00 USD for the last three financial years.
13. Average number of employees and managers for the past three calendar years: at least 100 employees.
14. The following annexes must be duly signed, dated, and stamped:

• Annex 4 – General Terms and Conditions
• Annex 5 – Code of Conduct for Contractors
• Annex 6 – Self Declaration (must also be duly filled out)

2. Envelope 2: Financial Offer

To be labled as:“Confidential – Financial Offer – Tender Number: 83495197– Project Number: 12.9262.2-006.00– SYP”

The Financial Offer must include:

1. Financial Offer (please use Annex1 and quote your fee in USD incl. VAT)
2. Bank account details of the consulting firm inside Lebanon (fresh account, if any)

Only applications containing all required documents will be considered.

The Financial Offer must be clear, written in English, and duly signed by the authorized company representative.

Failure to comply with the submission format, labelling, or documentation requirements may result in disqualification of the offer. Late submissions will not be considered.

Bids received after the specified deadline will be disqualified and will not be taken into consideration.

General Conditions

The Offers must be submitted in English Language.
The Offers must be signed, dated and stamped (Fill out Annex 1-Financial Offer Template)
Financial Offers must remain valid for at least four months from the submission date.
The Financial offer must be in USD only, including taxes.
Applicants will not be reimbursed for their submitted Offers.
The Contract currency is USD. The employer is not responsible for any currency fluctuation.
Payment will be made via bank transfer to the contractor’s local bank account (fresh money).

Additional conditions

If you did not receive any notification in writing within four weeks after the submission deadline, it means your offer has not been accepted. You will not receive a separate rejection notice.
Non-compliance with any requirements may result in the disqualification of your bid.
If the contractor is not registered with the Ministry of Finance and does not hold an income tax number, GIZ reserves the right to deduct 8.5% from the invoiced amount.
Only applications providing all required documents as per the Terms of Reference will be considered.

N.B. For responds and inquiries kindly send your email to LB_quotation@giz.de

GIZ mailbox receive size is capped at 25 MB. Documents exceeding the mentioned MB should be transferred via : Start (giz.de) (provide the password within your email)