Administrative Assistant

he Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH offers the following vacancy in Lebanon: Administrative assistant A.       Required qualifications, competences and experience Qualifications University certificate Professional experience Relevant professional experience in a comparable position   Other knowledge, additional competences good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) good knowledge of the English and Arabic language (speaking, reading and writing), German is a plus   B.        Responsibilities The office assistant is responsible for performing general clerical services assisting the administration officers in the GIZ Office ( e.g. procurement, finance, general administration) with his/her tasks as instructed (scanning, copying, email follow up, etc.) assisting in the preparation/organization of events assisting in preparing lists and following up per phone enquiries as per the request of the Administration Officers at the Office assisting with filing documents in reference files or DMS in line with GIZ’s filing rules   The office assistant performs the following tasks:   C.        Tasks 1.      Clerical services The office assistant ensures that the necessary office supplies are available reports damage to the administrative officers, organises and monitors the service and repair of office equipment handles telephone calls, fax services, email services   2.      Support for administrative officers The office assistant photocopies and scans documents as needed organises and compiles information materials labels files in accordance with GIZ filing rules completes forms and tables in accordance with specific instructions from the administrative manager helps prepare office internal lists and documentations documents service requests and enquiries assists in organizations of events and internal meetings     3.      General tasks runs errands, e.g. paying invoices, delivering and collecting documents, etc.   4.      Other duties/additional tasks performs other duties and tasks at the request of the management    Applications: Only qualified candidates are requested to send their application:  motivation letter and CV to info-lebanon@giz.de before  23rd of December  2016. All applications will be dealt with in strict confidentiality. Only short listed candidates will be contacted.   GIZ is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualification and experience and in line with local standards