Human Resources Officer

 

 

Human Resources Officer

 

 

 

 

Responsibilities

Recruitment of local staff (National Personnel) processes

Handling HR system for payroll and leave (MENAITECH)

HR instruments and procedures

Organization of HR events, meetings and trainings

Representing GIZ interests in HR matters and always acts on behalf of GIZ

Strictly confidential handling of all HR issues

 

In this context, the position holder fulfils the following tasks:

Tasks

Recruitment

The position holder

draws up job descriptions and requirement profiles

handles recruitment processes as per GIZ Rules and Regulations

organising the selection process (e.g. interviews)

notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems

 

Conditions of employment and HR Support

The position holder

draws up the appropriate employment contracts as per GIZ rules and regulations (staff member and interns)

handles NP HR cycle and processes including on-boarding and off-boarding procedures; induction sessions

handles organisational and administrative processing stages, e.g. monthly update of entries in SAP HR application for national personnel

in consultation with the Finance and Admin Manager, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.)

administration of National Personnel files for all NPs in Lebanon according to GIZ rules and regulations

 

HR instruments and procedures

The position holder

implements policies for national personnel in close coordination with the Finance and Admin Manager

formulates and updates wide range of HR information materials (for new staff or for the employment manual)

quality check training invoices for NPs

quality check NP costs related to work permits/residency when applicable

organizes and monitors of NP Staff talk cycle in Lebanon and its related procedures

monitors NP feedback to managers

 

Handling HR System

The position holder

uploads all necessary HR personal info in system and coordinates with the tax advisor for salary calculation

updates the data on the payroll system (updated salary slip)

prepare payroll lists

administers leave records for staff via the HR system

monitors the data for all national staff Social Security and income tax in the HR system in coordination with the tax advisor

maintains the database related HR monthly lump sum (health insurance, etc)

 

Other duties/additional tasks

The position holder

represents the interests and always acts on behalf of GIZ

supports in the mediation of conflicts between staff member and superior

conducts other relevant tasks upon the request of direct superior

Regularly checks the changes in GIZ Orientation and Regulations Tool (O+R) in relation to field of work.

 

C.   Required qualifications, competences and experience

Education and qualifications:

BA in business administration, focus on Human Resources, university degree in law or sociology (if possible with a focus on HR management)

Professional experience:

minimum of 5 years’ professional experience in a comparable position (preferably in similar development cooperation organizations)

knowledge of Lebanese labour and social law

solid understanding of HR processes

strictly confidential handling of all HR issues

Additional main competences:

experience with payroll system (e.g. MENAITECH HR or alike)

very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

Excellent knowledge of the English and Arabic language in oral and writing, German is a plus

High attention to details and preciseness

Team player with high communication skills

conscientiousness/reliability/attentiveness

dedication/commitment