Cashier / Finance Assistant (Service Contract)

The position is to be filled by November 1, 2022. The type of Contract will be a Consultancy Contract (Service Contract) )The  service location will be N/A, Lebanon. The position is paid according to SG5 [[paygrade]].

The Standard working hours for the Finance Assistant are 75%; i.e. 30 hours a week on 5 days (on average). Working days are Monday till Friday.

Your responsibilities

• Ensure the cash management by being responsible of all cash-boxes: guarantee that the money is disbursed and/or the advances given according to the rules, and from the right cash-box and allocated to the relevant project(s)
• Regular cash reconciliation (ensuring that physical cash balances are matching cashbook records)
• Sending updated cash position to Finance expert / Finance officer on weekly basis
• Make Cash count with HOP on monthly basis
• Do the follow-up of the advances given and settled on time
• Inform on a regular basis if there are enough funds in the cashboxes for all projects
• Guarantee that the exchange of currency is done properly and from a reliable exchange office
• Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy and fairness)
• Participate, if need, to the major payments which have to be done in the field
• Collect the relevant supportive documents in regard to the expenses/ purchases/ payments done in the field
• Daily register of vouchers in the accounting software and prepare vouchers for booking
• Upload and file all posted vouchers after getting the signatures needed
• Ensure due payments for all items and services (after approval) and advances
• Guarantee the respect of Welthungerhilfe’s financial guidelines and procedures
• Ensure that Lebanese Accounting Rules are met with each voucher/ transaction done by the Finance Assistant
• Routinely work with and be responsible for the original payment and related supporting documents entrusted to him/her: collect, check for compliance, process and file according to instructions, maintain confidentiality about content of the documents
• Scan Vouchers for all projects and be responsible for filing electronic scan files and the overall organization and maintenance of the scan archive
• substituting other staff during their absence.
• Prepare Direct payments from HQ after checking contracts and invoices
• Fulfillment of any other tasks assigned by the management that correspond in general with the nature of this positio

Your profile

• Eucation: Bachelor’s Degree in Business, Accounting or Economics, or a relevant vocational training
• Work Experience: 1 to 2 years professional experience in a similar position, preferably in a non-profit organization
• Skills/knowledge: Knowledge of MS Excel and experience in using accounting software
• Language Skills: Native or fluent Arabic and fluent English (written & spoken)