Logistics Assistant (50%; service contract)

The Logistics Assistant reports to the Head of Project and communicates with the logistics department. At the same time the Logistics Assistant supports the Head of Project in works related to the implementation of the project with local partners. The Project Assistant is aware of, understands and ensures compliance with all Welthungerhilfe’s policies and procedures. Starting date: Asap. Service fees are paid on a monthly basis. 

• Main duties & Responsibilities
  • Assisting the local partners in complying with WHH procurement policies.
  • Documentation of procurements
  • Keeping the Beirut office of WHH operational
  • Monitoring and documentation of partner-procurements

• Administration:
  • Overseeing the maintenance and running of Welthungerhilfe’s premises in Beirut (offices, and residences).
  • Ensure the leases for all premises are pro-actively managed.
  • Overseeing and checking project-documentation and filing systems

• Financial Management:
  • Work with the WHH Finance Department to ensure management of relevant costs.

• Logistics
  • Ensuring that logistics systems including procurement, transportation, supplies are carried out in accordance with Welthungerhilfe and Donor procedures and policies
  • Ensuring efficient procurement of goods and services for the Beirut office in a transparent and accountable manner.
  • Leading on tendering, contracting and national procurement. When necessary coordinate procurements together with Welthungerhilfe’s logistics department.
  • Monitoring and approving together with the HoP partner’s procurements.
  • Communication systems & IT systems support
  • Travel and Transport
    • Ensuring cost effective transport for Welthungerhilfe
    • Assessing the transport requirements of the programme on a regular basis and developing appropriate solutions.
    • Assisting in organization of travels by team and visitors
• Other:
  • Security: Compiling security related information from different sources and processing it to Welthungerhilfe’s security structures
  • Keeping track of some few HR related topics

Undertaking other related duties as may reasonably be assigned by the Head of Project.