Transportation of Parcels with vegetable oil to schools

PROGRAMME DETAILS:

• Under WFP’s School Snacks 2021-2022 Programme, DCL is requested to distribute once per month two bottles (1 lt each) of vegetable oil to each of the children registered in 34 schools in North Lebanon and Akkar.
• Estimated number of parcels: 2,910 (dimensions 40x24x29 cm each). The estimated number of parcels per school is indicated in the list of schools provided below.
• Contract duration: 1-3 months. Distribution is expected to take place once per month in each of the 34 schools, starting from end of March (then, end of April and end of May). The actual duration will depend on the operation of the schools (taking into consideration potential strikes or extension of the current school year, etc).
• The selected supplier is requested to:
  1. Receive the parcels from DCL’s warehouse in Tripoli and load them on trucks (there is a forklift in the warehouse, but the porters will be provided by the supplier);
  2. Transfer the parcels to the schools as per the agenda that DCL will provide (on average, 5-6 schools per day per month);
  3. Allocate one truck per school; the truck should stay at the school’s location for the duration of the distribution on the specific day (note that, in some schools, the distribution will be only for the AM shift, others have a PM shift as well);
  4. Ensure that each truck arrives promptly at the time indicated by DCL on each distribution day.
  5. Provide porters in each truck (in addition to the driver). Indicative number of porters per school included in the table below.
  6. Provide trolleys in each truck for the easier transportation of the parcels in the schools (number of trolleys = number of porters per school, as per the table below).
  7. Off-load the parcels in the schools and transfer them to the designated areas or distribute the bottles of oil to the beneficiaries directly from the truck (the final modality will depend on the school).
  8. At the end of the day, return to the warehouse any leftover parcels.

IMPORTANT NOTES:

• DCL may choose to cancel the bid/agreement if deemed necessary.

• DCL will preferably award the tender to only one bidder.
• DCL may terminate the contract or impose other penalties if the supplier fails to deliver items within the agreed period.

SELECTION CRITERIA

This tender will be awarded to the offer that will get the best total rating from DCL’s Procurement Committee based on the following criteria:

• Technical/Qualitative assessment: 60%

Evaluation will be based on the following criteria:

• Number of trucks in the company fleet.
• Number of years of company experience.
• Relevant prior experience.
• Portfolio of clients.
• Market references.

• Financial competitiveness: 40%

The Financial Proposal should be signed and stamped.

ADDITIONAL CLARIFICATIONS

• Price should be the best and final offer.
• All prices should be stated in USD (fresh dollars).
• Applicable VAT/Duty rates should be clearly stated per item.
• The winning bidder must meet the schedule of parcel delivery to the schools, as agreed with DCL. Failure to do so may lead to cancellation of the contract. The first delivery is expected around mid to end of March 2022.

Safety: Food Safety and Covid-19 preventive measures must be implemented and respected at all times. The bidders take full responsibility to apply all the WHO recommended precautions before and during the delivery of the food parcels. Such measures include PPE protective gear for the respective staff (drivers, porters, etc), as well as regular sanitization of the trucks. 

FINAL CLAUSES

Right to Negotiate and award or withhold award- The issuance of this RFQ does not guarantee that a related Purchase Order will be issued by DCL. DCL may, at its discretion, award a Purchase Order under this RFQ, or refrain from awarding without statement of cause. DCL reserves the right to negotiate or amend any aspect of this RFQ, which may require the revisions of documents or submission of additional documents not mentioned in this RFQ. This RFQ in no way obligates DCL to pay any cost incurred in the preparation and submission of a quotation.

Number of trucks/porters/distribution days: The details of the request may slightly change during the implementation of the distribution.

PAYMENT TERMS

The vendor shall be reimbursed within 30 days of delivery of service, subject to confirmation of the quality of the said service. The supplier will be sending an invoice to DCL at the end of every round of distributions (ie once per month), and DCL will be settling those invoices within 30 days of receipt of official invoices through an international transfer to a fresh dollar account in a Lebanese bank.