Project Assistant

Project Assistant / Finance

DCL is looking for an energetic, detail-oriented Project Assistant with excellent communication and time-management skills. The Project Assistant will assist DCL’s Senior Project Manager on ensuring the effective implementation and supervision of the WFP-funded In-Kind Distribution project in Tripoli and Minieh-Dennieh and representation of the project’s activities as required by the donor.

Job description:

• Processing financial documents including contracts, expense reports, and invoices.
• Drafting contracts, budgets, and donor reports with direction from the Senior Project Manager.
• Preparing monthly, and final financial reports, or as needed by WFP.
• Act as primary point of contact between DCL and suppliers, and Service Providers, and companies.
• Liaising and communicating with field office staff, providing logistical and administrative support.
• Ensuring proper internal coordination with project teams and support teams.
• Book-keeping for all financial and contractual documents, bills, and invoices in collaboration with Logistics Officer.
• Preparing Payments for suppliers and payroll for all staff categories.
• Performing other related duties as required by the Senior Project Manager.
• Assisting the project management team, in budgeting (budget forecast, budget realignment, etc.)
• Reporting directly to the senior project manager, and functional reporting to the project director when needed

Behavioral competencies:

• Demonstrated communication, interpersonal and organizational skills;
• Ability to train, coach, mobilize, and manage teams;
• Flexibility and ability to multi-task under pressure;
• Strong analytical and practical problem-solving skills;
• Ability to work well in unstable and frequently changing security environments;
• Proven ability to work creatively and independently both in the field and in the office;
• Willingness to work from the office and on-site.
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Humanitarian motivation and commitment to DCL code of conduct, values, policies and procedures.

Qualification

• Minimum 5 years of relevant work experience (of which minimum 3 years in NGOs);
• Knowledge of humanitarian and NGO principles;
• Very good knowledge of the project management cycle and experience in management;
• Experience in finance and budget understanding;
• MS proficiency (Microsoft Word, Excel, Outlook, etc.);
• Previous experience working with international NGOs, is a plus.
• Fluency in English is mandatory.

Duration of Contract

• 4 months (October till January) with possibility of extension

Deadline of submission:

• 25 September 2021 (one week from posting date)