Finance Officer - Saida

I. About Developmental Action without Borders, Naba'a:

Developmental Action without Borders - Naba’a, is a Lebanese NGO operational since 2001. Registered under the Ministry of Interior (no. 104/AD), Naba’a is dedicated to serving all marginalized communities in Lebanon, especially children, without distinction of nationality, color, race, or religion. This includes communities within camps and gatherings in Lebanon, as well as local Lebanese communities.

Nabaa encourages job applications from individuals with disabilities, provided that their condition does not prevent them from performing their tasks efficiently and competently. In line with its commitment to diversity and inclusion, Nabaa also employs qualified candidates regardless of nationality, gender, sect, or religion, ensuring equal opportunities for all.

II. Nabaa's Employment Screening and Protection Protocol:

Developmental Action without Borders, Naba’a, does not employ individuals who are married to children (persons under 18). Naba’a enforces a strict zero-tolerance policy regarding sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All prospective candidates must undergo thorough reference and background checks which will mainly verify employment history, professional performance, and adherence to the aforementioned policies. Furthermore, the selected candidates must provide a satisfactory Vulnerable Sector Screening or an equivalent criminal record check as a condition of employment.

Key Responsibilities and tasks of Finance Officer

1. Financial Management and Accounting

• Manage daily accounting and financial transactions in accordance with organizational policies and procedures.
• Maintain accurate bookkeeping records, financial files, invoices, receipts, and supporting documentation.
• Record and update daily financial transactions in accounting systems and financial spreadsheets.
• Prepare monthly bank reconciliations and monitor cash balances.
• Ensure proper filing and archiving of financial documents in both hard and soft copies.
• Support monthly, quarterly, and annual financial closing processes.

2. Payments and Financial Operations

• Process payments, advances, reimbursements, and settlements in a timely manner.
• Monitor accounts payable and receivable to ensure accuracy and completeness.
• Ensure timely bank transfers and payment processing while maintaining appropriate authorization procedures.
• Review staff expense claims and supporting documents to ensure compliance with organizational and donor requirements.

3. Financial Reporting and Budget Monitoring

• Prepare regular financial reports for management, donors, and external stakeholders as required.
• Assist in budget preparation, budget tracking, and expenditure monitoring.
• Support financial forecasting and cash flow monitoring.
• Assist in preparing financial statements and variance analysis reports.

4. Audit, Compliance, and Internal Controls

• Verify financial transactions and supporting documents to ensure accuracy and compliance.
• Ensure compliance with organizational financial policies, donor regulations, tax requirements, and applicable Lebanese laws.
• Support internal and external audit processes by preparing required documentation and responding to audit queries.
• Strengthen internal control systems and support risk mitigation measures.
• Ensure confidentiality and security of financial information and databases.

5. Administrative and Coordination Support

• Coordinate with program and administrative teams regarding financial documentation and procedures.
• Support procurement and logistics processes from a financial compliance perspective when needed.
• Assist in improving financial systems, procedures, and operational efficiency.

6. Commitment to Organizational Policies

Adhere to and promote Naba’a’s policies and procedures, including:

• Code of Conduct
• Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH)
• Anti-Corruption Policy
• Child Protection Policy
• Complaints and Feedback Mechanism
• Confidentiality and safeguarding policies

7. Other Duties

• Perform any other finance- or administration-related tasks assigned by the supervisor to support organizational operations.

Minimum Qualifications (as needed for the position)

1. Academic Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

2. Professional Experience

• Minimum of 3 years of relevant professional experience in accounting, finance, or financial management.
• Previous experience working with NGOs or donor-funded projects is highly desirable.
• Experience in budgeting, financial reporting, audits, and compliance processes.

3. Technical Skills

• Strong knowledge of accounting principles, financial procedures, and internal control systems.
• Proficiency in accounting software and Microsoft Office applications, especially Microsoft Excel (including formulas, pivot tables, and financial analysis).
• Knowledge of donor compliance requirements and Lebanese financial and tax regulations.
• Ability to prepare financial reports, reconciliations, and supporting documentation accurately.
• Excellent English language skills, both written and verbal.

4. Soft Skills and Competencies

• Strong organizational and time management skills with the ability to meet deadlines.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and within a team environment.
• High level of integrity, professionalism, and confidentiality.
• Ability to work under pressure and manage multiple tasks effectively.