Senior Finance And Administration Officer

The job is responsible for providing effective leadership and control in financial management and administration, Procuring audit services in accordance with procurement policy and procedures, Grant Management and Personnel Management services in respect of the country Programme DUTIES AND RESPONSIBILITIES are related to : Financial management, grants management , audit management, administration , human resources and partners monitoring .  Financial Management Manage Office Budget Ensure maintenance of proper books of accounts Prepare financial reports to be sent to the Donors Prepare, plan and compile Office Budget Ensure efficient payments and disbursements according to approved policy and procedures Ensure timely submission of Monthly, and Annual Financial Reports Ensure internal control system is functional Grant Management Review Budgets and ensure these comply with PME Hand book requirements Agreement and PME handbook requirements Follow up on issues raised by auditors in the Management Letter from Partners to ensure resolution Ensure Disbursement Receipts, Financial reports, Completed assessment Tools and audited financial statements are uploaded to FixIT Receive and assess audited financial statements including Management letter from Partners and ensure compliance with PME Handbook requirements Manage the Partner Institutional Capacity strengthening strategy in respect of Financial and Administrative activities Receive and assess Financial reports from Partners and ensure compliance with the Grant Audit Management Submit reports in respect of Management and statutory audits Submit audited financial statements as per the required deadlines Procure audit services in accordance with procurement policy and procedures Manage the audit assignment Upload the audit reports and management letters to FixIT  Administration Manages the maintenance and support of the IT functions and office management. Ensures the administration correspondence are up to date Ensure operation of Procurement system according to policy guidelines Follow up on the registration of Diakonia in the Country – still in process Ensure assets management of the Office, Computer & Accessories, Furniture and equipment Ensure proper function of archive and documentation system including FixIT uploads Ensures the logistics of the office, meetings, Accommodation, travel and transportation management Ensure proper functioning of Information and Communication Technology  Human Resource Administration Ensure up to date records are maintained including leave, staff personal records Implement proper payroll administration and accounting Manages and Double Checks on all staff benefits are managed according to Human resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension, social security, among others