Senior Financial And Administration Officer

Job summary: The job is to be responsible for providing effective leadership in financial management and administration of the country office and programmes in Lebanon on the basis of established guidelines, policy, strategy planning, budget and other steering documents. Responsibilities includes procuring audit services in accordance with procurement policy and procedures, grant management and human resources services.   Main Duties and Responsibilities:  1.    Financial management Develop and manage office budget Ensure maintenance of proper books of accounts Ensure efficient payments and disbursements according to approved policy Prepare and ensure timely submission of monthly and annual financial reports Prepare and ensure opening and closing of Country office financial year Assure liquidity of country office and requisite funds from regional office Ensure internal control system is function  2.    Grant management Review budgets and assess financial reports as well as audited financial statements, including management letter, from partners and ensure these comply with PME handbook and donor requirements Follow-up on issues raised by auditors in the management letter from partners Assess terms of reference for audits and auditors according to audit guidelines Ensure disbursement receipts, financial and audit reports, management letters, complement assessment tools of programmes and projects are uploaded in PHS Monthly financial and administrative reporting from programmes and projects, monitoring implementation level and recommending actions. Prepare financial reports and annual audit at programme level meeting donor and PME handbook requirements Analyse and orient partner administrative and financial capacity, in line with guidelines in PME handbook and donor requirements Support country representative in development of long-term financial strategies 3.    Audit management - office Procure audit services in accordance with procurement policy and procedures Manage the audit assignment Submit reports in respect of management and statutory audits Submit audited financial statements as per the required deadlines 4.    Administration Ensure up to date registration of Diakonia in the country Ensure proper functioning of front office operations including written correspondence Ensure operation of procurement system according to policy guidelines Ensure proper function of logistical operations including travel, visas and events Ensure safety and maintenance of office equipment, including insurance Ensure proper function of archive and documentation system including PHS uploads Ensure maintenance of up to date register of assets Ensure proper functioning of information and communication technology Orient all staff in financial and administrative procedures and policies   5.    Human resource administration Ensure up to date personnel records are maintained for all staff Ensure proper payroll administration and related staff costs are in accordance with Diakonia’s financial and human resources policies and procedures Ensure all staff administration and benefits are managed according to national law and human resources handbook guidelines, e g medical, staff insurance, tax, pension, social security, travel insurance, among others   6.    Support the mainstreaming of gender and contribute to a more equal society through gender conscious behavior and openness towards capacity building   7.    Perform any other task as delegated by the Diakonia Country Representative  8.    Requirements: BA Major in Accounting/Economics, minor in Business Administration Minimum 3 years related work experience (in Accounting and Administration) in NGOs within the Civil Society sector Prior experience in programme financial reviews, i.e. budget reviews, financial report reviews and audit report reviews Very good knowledge of accounting and book keeping Several years of audit experience Ability to produce and analize financial reports Planning and organization skills Good command of English/Arabic Good writing skills Good Communications skills Driver’s license is an asset