Junior Accountant & Administrative Officer

Administrative Responsibilities

Making changes to increase efficiency in the workplace

Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.

Assist in developing, implementing, improving and respecting office policies and procedures;

Frequently check office and kitchen supply levels and place appropriate orders after obtaining authorization from the admin manager and best prices from suppliers.

Manage the office maintenance ticketing and follow-up on the yearly maintenance contracts with the Procurement Unit

Coordinate with the Procurement Unit regarding the Office & Laptops and assets Insurance renewal

Coordinate with the cleaning service provider to ensure excellent cleanliness of the premises.

Coordinate with the landlord regarding the building charges, office rent payments and on any new building regulations and keep the records updated

Coordinate with the postal and taxi services

Maintain the asset records, using computerized systems for entering the records and is accountable for checking the supply invoices with the purchase orders

Coordinate with DOT Lebanon IT officer on computer asset maintenance

Manage petty cash payments and perform regular physical counts.

Transfer Beneficiaries' payments via Money transfers agencies

Accounting Responsibilities

Support in the data validation on the PIMS system as needed

Vaildate Partners' payments in accounting system (PIMS) as needed

Check the validated data on the ERP that is directly linked to the administration unit.

Manage the filing system (hard copy and electronic) to ensure accuracy and compliance with finance and donor guidelines.

Partners Administrative Support:

Follow-up with field officers on financial supporting documentations needed from partners for all projects

Ensure to deliver payments for partners (Cheque, letter of retrieval, bank transfer, etc.