HR Administrator

Main Tasks:

• This position maintains a high degree of confidentiality.
• The key role is to manage all staff data including information on contracts and other related data, and support the Admin Manager in administering staff benefits, Recruitment, Orientation and performance management.

Recruitment and staffing

• Draft job descriptions in coordination with the Programs Coordinator and the project managers;
• Post open vacancies in Lebanon and Syria on Daleel Madani and on social media outlets with the help of the communication officer;
• Handle full-cycle recruitment, from the preparation of the vacancy till the onboarding and orientation plan and implementation; plan proper documentation related to the recruitment;
• Handle offboarding, including drafting termination letters, exit interviews, and updating employee files;
• Keep the AFAS system updated with employee information in coordination with the management and the IO;

Administration

• Ensure accurate and proper record-keeping of employee information in physical and digital format;
• Update HR policies to support the organization’s goals in compliance with Lebanese/Syrian labor law;
• Ensures implementation of HR processes as per Dorcas/Tabitha manual, regulations, and policies;
• Update the finance department monthly on any staff changes and track monthly timesheets in close collaboration with projects managers;
• Prepare employees agreements and amendments;
• Keep track of employees’ leave requests and prepare a monthly sheet of the balances;
• Prepare any ad-hoc HR report request by the Programs Coordinator and/or the Country Director;
• Fill papers related to NSSF registration and cancelation;
• Ensure reference checks are carried out before sending offers.

Employee relation

• Send memos as advised by the management;
• Stay up-to-date with employees’ regular needs and handle employee-related issues, conflicts, inquiries, and work-related concerns;
• Communicate with staff about issues affecting their performance;
• Assist in Probation evaluation and appraisal processes;
• Manage the process of staff performance planning and management and keep supervisors informed of any delays or irregularities.

Other

• Attend meetings and trainings as advised by the management;
• Keep track of employees’ trainings and certifications for later reports;
• Perform other tasks as advised by the management;
• Field visits to project locations in Lebanon and Syria;